10 Aug
|
Nameless
|
New Delhi
10 Aug
Nameless
New Delhi
Position Summary
The
Operations and HR Coordinator will play a pivotal role in supporting GDN's
operational efficiency and effectiveness by ensuring the smooth running of
day -to -day operations and strengthening coordination across the programme,
administration, and finance teams.
Scope of Work
Administrative Coordination
In
addition to managing day -to -day administrative operations, the role will be
responsible for supporting the continued strengthening of GDN's administrative
systems and executive office functions during a period of organisational growth
and increasing operational complexity.
- Manage day -to -day administrative operations, including
correspondence, document management, records maintenance, filing systems,
and office administration.
- Coordinate and maintain the President's calendar, including
meetings, missions, conferences, appointments, and key organisational
deadlines.
- Prepare meeting agendas, briefing notes, presentations, reports,
talking points, correspondence, and follow -up actions for management and
governance meetings.
- Maintain central records of organisational policies, procedures,
contracts, agreements, Board documents, and institutional archives.
- Coordinate logistics for meetings, workshops, missions, and
high -level stakeholder engagements, ensuring timely preparation of all
supporting documentation.
- Serve as the focal point for administrative coordination across
teams, ensuring timely flow of information and resolution of operational
issues.
Operational Efficiency and
Organisational Coordination
A key priority for this role will be to
strengthen organisational coordination, accountability, and follow -up systems
across GDN's global operations, ensuring that institutional priorities are
effectively tracked and delivered.
- Track deliverables, deadlines, and commitments for the operations
team and proactively follow up to ensure timely completion and
accountability.
- Monitor implementation of management decisions and strategic
priorities, escalating delays, risks, and bottlenecks to senior management
where required.
- Support procurement, vendor management, contract
administration, and operational expenditures, ensuring compliance with
organisational procedures.
- Maintain
oversight of operational timelines and organisational commitments, ensuring key
milestones are achieved on schedule
- Identify process inefficiencies and develop
practical systems, trackers, and workflow improvements to strengthen
organisational effectiveness.
Human Resources Administration
role will play an important part in strengthening HR administration, workforce
employment arrangements.
- Coordinate recruitment processes, including vacancy announcements, scheduling
records.
procedures.
consultant agreements, and personnel records.
by line managers.
management.
regulations, and organisational procedures across different jurisdictions.
accuracy, completeness, and compliance with data protection requirements.