About the Role
We are looking for a highly organized, detail-oriented, and proactive Executive Operations Coordinator to work directly with the Founder & CEO while supporting our Client Services, Program Management, and HR teams.

This is a high-impact role for someone who enjoys bringing structure to quick-moving environments. You will coordinate operational activities, ensure follow-through on action items, maintain project documentation, support client and employee administration, and help keep internal operations running smoothly.

Success in this role requires exceptional organizational skills, strong communication, the ability to manage multiple priorities simultaneously, and a high level of ownership and accountability.

Key Responsibilities
Executive & Meeting Coordination
• Schedule and coordinate internal and client meetings across multiple time zones.
• Prepare meeting agendas when required.
• Attend meetings, capture detailed meeting minutes, and publish action items.
• Track action items and proactively follow up with stakeholders until closure.




• Coordinate calendar activities and support executive priorities as needed.

Operations & Reporting
• Manage weekly timesheet collection and validation for international employees and contractors.
• Follow up with employees for timely completion of weekly trackers and operational updates.
• Prepare weekly and monthly operational reports, including:
Timesheet status
Project status trackers
PTO reports
Resource utilization summaries
Compliance and follow-up reports
• Maintain reporting accuracy and identify missing or inconsistent information.

Documentation & Knowledge Management
• Organize and maintain client contracts and operational documentation.
• Coordinate document edits, version control, filing, and electronic signatures.
• Maintain project templates, standard operating procedures (SOPs), and reusable documentation.
• Help build and organize the company’s knowledge management repository.

Finance & Admini

📌 Executive Operations Coordinator (India)
🏢 Neutrino Advisory, an Inc 5000
📍 India