Description

Job
Title

Executive- Purchase

Department / Division

Finance
& Accounts

External Interface

(Enlist
external agencies/authorities that you are required to deal with while
discharging your duty)

- Vendors/Service Providers
- Financial institutions/ Corporate bodies
- Auditors
- Statutory/ Regulatory agencies

Minimum Qualification

(i.e
education, training etc.)

- Graduate

Minimum Experience

- Around 1-3 years of industry experience in the commercial
function, with specific exposure to procurement

Special Skills/Attributes

(required
for performing the job effectively)

- Sound Knowledge of Accounting Standards & Systems
- Understanding of Statutory/Regulatory Compliance Management
- Positive Knowledge of ERP & Software packages

Overall Purpose/Objective

Of the job

Responsible for efficient procurement
operations for the Center including developing a comprehensive vendor base,
prompt processing of purchase indents and raising of purchase orders / work
orders, sound documentation and accurate payment to vendors within defined
timelines

Key Responsibilities

(List
major responsibilities, that you have,
to achieve the key objectives)

- Prepare a comprehensive database with function/department wise
information about each vendor/ service provider and keep it updated from time
to time.
- Conduct the background check on the proposed vendor
profiles, including obtaining
references from earlier clients




- Assist the Manager in negotiating with identified
vendors/agencies for various departments and also finalizing the contract
with various suppliers and vendors in coordination with concerned departments
and legal
- Support continuous monitoring of Supplier / Vendor performance
by carrying out periodic techno-commercial audits
- Adhere to defined procedure for processing indents, conduct
first level of negotiations in case sourcing from outside pre-agreed rate
contracts, agree payment terms with vendor-delivery schedule/ job completion
date, performance retention amount in line with the corporate policy
- Post finalization of rate, raise Purchase Order(PO)/ Work
Order(WO) containing the technical specification, price, applicable quality
standards, quantity, delivery schedule and all other necessary terms and
conditions
- Monitor the delivery process/ job, ensuring that the delivery
schedule/ work order is being executed as planned
- Develop and implement risk mitigation / back-up plans in the
event of delivery disruption
- Ensure preparation of daily indent status for review of UFC, Support preparation of the monthly MIS
report and maintain proper documentation across all stages of the purchase
operations
- Verify the invoices for completeness and correctness as per
prescribed checklist of supporting and statutory documents and approvals
required

📌 Executive - Purchase (India)
🏢 Leading
📍 India