Role Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Managing Director. The role requires close coordination with the MD on a daily basis, including managing her schedule, communications, travel, and confidential matters. The ideal candidate will be someone who can anticipate needs, manage multiple priorities under pressure, exercise sound judgment, and represent the MD's office with professionalism and tact in all internal and external interactions. As this role involves close coordination with the MD, including occasional support with personal/family-related scheduling and errands, candidates should be comfortable working in a dynamic, fast-paced environment with flexible schedule.

Key Responsibilities

Calendar & Schedule Management

Manage and prioritize the MD's calendar, including meetings, appointments, and travel
Resolve scheduling conflicts and ensure optimal use of the MD's time
Send timely reminders and prepare the MD with necessary briefing material before meetings

Communication & Correspondence

Draft, proofread,



and manage emails, letters, and other correspondence on behalf of the MD
Act as the first point of contact for internal and external stakeholders, screening calls and visitors
Liaise with senior leadership, clients, vendors, and board members professionally

Travel & Logistics

Plan and coordinate domestic and international travel itineraries, including flights, accommodation, and visas
Prepare detailed travel plans and ensure contingency arrangements

Meeting & Event Coordination

Organize board meetings, leadership reviews, and other key meetings — including agenda preparation, minute-taking, and follow-up on action items
Coordinate offsites, conferences, and corporate events as required

Documentation & Confidentiality

Handle sensitive and confidential information (business and personal) with the highest level of discretion
Maintain and organize files, records, and documentation relevan

📌 Executive Assistant (India)
🏢 ShivalikFund
📍 India