Job Description

WSP is currently seeking a Senior Coordinator, Administration. As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Responsibilities

Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
Administrators are assigned to specific geographic areas* � some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.
Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards.




Responsible for visitor management to include overseeing visitor guest relations during office hours, serve as the primary contact for visitors/deliveries, managing guest sign-ins, confirming International Travel forms for international guests, managing incoming calls, and ensuring Office Safety Guidelines are current and prominently displayed at the front desk.
Coordination of shipping/deliveries such as incoming and outgoing and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.
Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests.
Assists with procurement of approved office materials and supplies as required.
Provides assistance for current hire onboarding, completion of I-9's, etc. this includes working with IT on all required ne

📌 Senior Coordinator, Administrative Support (Bengaluru)
🏢 WSP in India
📍 Bengaluru