Company Description
Xolopak India Ltd is a pioneering company in manufacturing sustainable consumable products for HORECA, Bakery and Home/Personal care industry in India. We operate in B2B and institutional business within this segment and have a pan India presence. Our products include single use wooden cutlery, ice-cream sticks and spoons, cake bases, speciality papers, luxury napkins etc. Our prestigious customers include some of the largest brands in the food and ice-cream industry.

Job Overview
We are seeking a highly organized, proactive and detail-oriented Executive Assistant to support the Managing Director and Leadership Team. The role requires exceptional coordination skills, discretion and the ability to manage multiple priorities in a fast-paced workplace. The ideal candidate will act as a trusted partner, ensuring seamless executive operations and communication.

Key Responsibilities (KRAs):
1. Calendar & Schedule Management
Manage and maintain complex calendars for the MD and leadership team
Coordinate internal and external meetings across




Prioritize appointments and ensure optimal time management
Handle last-minute changes and schedule conflicts efficiently
2. Travel & Logistics Management
Plan and coordinate domestic and international travel (flights, visas, accommodation, transport)
Prepare detailed travel itineraries and briefing documents
Manage travel budgets and ensure cost optimization
Handle travel-related contingencies and on-ground coordination
3. Meeting Coordination & Documentation
Schedule and organize leadership meetings, board meetings and reviews
Attend meetings and prepare accurate Minutes of Meeting (MOM)
Track action items and ensure timely follow-ups
Prepare presentations, reports and briefing notes for meetings
4. Event & Engagement Management
Plan and execute company events, annual day & offsites activities
Coordinate with vendors for events, conferences and corporate gatherings
Manage budgets, logistics and end-to-end execut

📌 Executive Assistant to MD (Pune)
🏢 Xolopak India
📍 Pune