1 Position Overview

We are seeking a Travel Coordinator to join as an Officer who will play a crucial role in ensuring the smooth operation and travel arrangement of our office and provide administrative support to various departments. This role requires excellent organizational and communication skills, as well as the ability to handle multiple tasks efficiently .

2 Key Responsibilities.

Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all necessary arrangements are in place. Enroll and manage taxi operators across states and travel agents. Negotiate and document per km rate, minimum per day commitments and other terms & conditions
Office Management: Coordinate with vendors and service providers to provide cost effective travel services as per travel policy.
Meeting and Event Coordination: Assist in organizing meetings, conferences. Coordinate logistics, book venues, arrange catering, and manage invitations .
Administrative Support:



Provide travel related administrative assistance to different teams and departments as needed. This may include scheduling meetings, preparing documents and presentations, and managing correspondence.
Correspondence and Communication: Draft and prepare emails, letters, memos, and other communications as per travel requirements. Ensure accuracy, clarity, and professionalism in all written correspondence.
Expense Management: Process expense reports, track reimbursements, and maintain records of expenses. Follow up on outstanding approvals and ensure compliance with company policies.
Calendar Management: Manage calendars for executives and other team members, scheduling appointments and coordinating meetings. Remind participants of upcoming meetings and prepare meeting materials.
Front Desk -Greet visitors, answer and direct incoming calls, and handle inquiries in a skilled and friendly manner. Maintain a neat and welcomi

📌 Travel Coordinator (Noida)
🏢 General Energy Management Systems P.
📍 Noida