This position is responsible for overseeing office operations, ensuring smooth workflow, managing administrative processes, and supporting senior management. This role requires excellent organizational skills, attention to detail, and the ability to coordinate between different departments efficiently.

1. Vendor & Service Management Appointment and coordination of vendors: Security, Housekeeping, Transport, Canteen, Maintenance contractors, Service level monitoring and bill verification.

2. Utilities & Support Services Management of electricity, water, internet, telephones, Transport, parking, and canteen facilities.

3. Employee Support & Coordination Seating and workplace arrangements, Handling admin-related employee queries, Coordination with HR, finance, and production teams.

4. Documentation & Records Maintenance of admin records, contracts, AMC files, Licenses, renewals, and statutory displays.

5. Support staff administration Role Assignment &

- Work Scheduling Define duties and responsibilities, Shift planning, duty rosters, and attendance system, Attendance &
- Performance Monitoring, Daily attendance tracking, Monitoring discipline,



punctuality, and work quality, Payroll / Payment Coordination, Verification of salary, overtime, and statutory compliance.

Grievance

Handling &

• Discipline Management, Address complaints, misconduct, or service issues, Counseling or corrective actions, Training &
- Safety Orientation, Basic training on job duties, Safety, hygiene, and emergency procedures.

6. Insurance Insurance Need Identification, Policy Selection & Coverage Planning, Proposal & Documentation, Policy Issuance, Policy Administration, Premium Payment & Renewal, Claim Intimation, Claim Documentation & Processing, Claim Settlement, Review & Improvement.

7. Government Liasoning Authority Identification, Inspection / Verification Support, Approval / License / Certificate Receipt, Record Maintenance & Reporting.

8. Travel desk Travel Request Initiation, Travel Planning & Budget Check, Booking Arrangements, Confirmation & Communication, Travel Support During Journey, PostTravel Settlement, Reimbursement & Closure.

📌 Senior Administration Executive (Mumbai)
🏢 HVAX Technologies
📍 Mumbai