At Pivotrics Technologies, we specialise in high-performance software product engineering, building world-class insourcing teams for global product leaders. We operate in a quick-paced environment where exceptional technology, sharp execution, and strategic thinking intersect. This is not a traditional, passive administrative role focused only on calendar management. We are seeking a highly organised, proactive, and execution-focused Executive Assistant to function as a direct extension of the Founder's Office. You will bring structure, speed, and accountability to business operations, cross-team coordination, talent acquisition, and data/financial tracking.

The Core Responsibilities For The Job Include The Following

HR and Interview Coordination:

End-to-End Scheduling: Own the interview logistics for leadership-driven hiring. Coordinate calendars between senior technical interviewers and high-profile candidates.
Recruitment Pipeline: Maintain real-time hiring trackers, communicate updates to candidates, and partner with HR to streamline onboarding, offers, and documentation.





Founder's Office And Strategic Coordination

Cross-Functional Alignment: Act as the central node between the founder and key departments (HR, finance, tech, and operations) to track strategic priorities.
Execution Tracking: Maintain master dashboards to monitor pending action items, deliverables, and daily/weekly status updates for leadership review.
MoM and Follow-Ups: Attend critical leadership meetings; document meticulous Minutes of Meetings (MoMs); assign task ownership; ruthlessly follow up; and escalate blockers early.

Data, Finance And Compliance Support

Excel and Data Management: Leverage Microsoft Excel / Google Sheets to maintain tracking systems, build basic data summaries, and organise operational metrics.
Financial Gatekeeping: Coordinate with the finance team, external auditors, and vendors to track invoices, approvals, expense reimbursements, and compliance deadlines.

Cale

📌 Executive Assistant (Bengaluru)
🏢 Pivotrics
📍 Bengaluru