Department: Finance | Reporting to: Finance Manager

The Aid & Accounts Associate at Cuddles Foundation plays a hands-on role in two closely linked areas — procurement and accounts. On the procurement side, the role manages vendor relationships, coordinates purchase orders, and ensures supplies reach hospitals accurately and on time. On the accounts side, the role handles invoice processing, accounting entries, donor allocation, bank reconciliation, and vendor payment preparation. This position is central to keeping Cuddles' financial operations accurate, timely, and audit-ready.

A. PROCUREMENT

Vendor Identification & Onboarding
Identify and onboard reliable vendors across India to meet the organisation's procurement requirements
Conduct thorough vendor registration and maintain an up-to-date vendor database
Build and maintain qualified working relationships with vendors to ensure long-term reliability

Purchase Order Processing
Process purchase orders accurately and promptly, including urgent requirements




Track price variations and maintain vendor pricing details on the designated dashboard
Coordinate PO generation through the dashboard and ensure the correct domestic or FCRA account mapping

Vendor Coordination & Delivery Tracking
Liaise with vendors to ensure timely delivery of goods to partner hospitals
Coordinate with nutritionists to track pending nutrition supplement deliveries and ensure timely distribution
Provide stakeholders with regular updates on procurement and delivery statuses
Conduct quarterly follow-ups with vendors for balance confirmations and manage reconciliation of outstanding payments

Reimbursements & Hospital Connectivity
Process monthly reimbursement claims efficiently
Maintain accurate records of internet connections across partner hospitals

B. ACCOUNTS
Invoice Processing & Accounting Entry
Collect, verify, and process invoices in compliance with donor-audited utilisation certificate requirements
Accurately record all invoices relat

📌 Aid & Accounts Associate (Mumbai)
🏢 Cuddles Foundation
📍 Mumbai