PRINCIPAL ACTIVITIES

EXECUTIVE & STRATEGIC SUPPORT

* Act as a trusted support partner to the General Manager, ensuring smooth
day-to-day operations.
* Strategically manage the Executive’s calendar to optimize time utilization,
priorities, and business outcomes.
* Coordinate schedules, leadership meetings, and strategic events for the
Executive and his team.
* Handle highly sensitive information, documents, and communications with
absolute confidentiality and discretion.
* Create, design, and review quality presentations, reports, and leadership
communications aligned with business objectives.
* Support the planning and execution of executive-led strategic initiatives and
projects by coordinating cross-functional and external stakeholders, managing
timelines, dependencies, risks, and deliverables to ensure successful
completion.
* Ensure all leadership materials are clear, consistent, and professionally
presented.
* Develop and manage dashboards or trackers for MD-led initiatives, travel
spend, vendor performance, and key action items.

ADMINISTRATIVE





Visitor & Guest Management:

* Manage end-to-end visitor and guest support, ensuring a seamless and
qualified experience.
* Coordinate guest agendas, meeting schedules, welcome arrangements, and local
transportation (car, hotel, and transfers) in Mumbai.

Travel, Logistics & Vendor Management:

* Lead vendor management for travel and logistics partners, including contract
negotiations, renewals, service agreements, and performance evaluation.
* Continuously review and improve travel, and coordination processes to enhance
efficiency and effectiveness.

Others:

* Manage day-to-day office operations
* Ordering office supplies and managing inventory
* Submitting Vendor Invoices for clearance, coordinating with vendors,
suppliers, and the finance department regarding billing queries.

Not in Scope:

* Compliance Required Areas
* Regulatory Responsibilities
* Health and Safety Responsibilities

Requirements

CANDIDATE

📌 Executive Assistant (Thane)
🏢 CIRCOR Aerospace & Defence
📍 Thane