Job description

Role Summary

The Admin Executive will be responsible for managing day-to-day office administration, front office operations, office facilities, vendor coordination, procurement, inventory, documentation, and reporting. The ideal candidate should be organized, proactive, and capable of independently managing multiple administrative responsibilities while ensuring a seamless office setting.

Key Responsibilities

Front Office & Visitor Management
Welcome visitors and guests professionally, manage the reception area, maintain visitor records, and handle incoming calls, couriers, and visitor assistance.

Office Administration & Facilities Management
Ensure smooth day-to-day office operations by maintaining cleanliness, hygiene, pantry supplies, housekeeping activities, and routine checks of office infrastructure including ACs, printers, lighting, electricals, coffee machines, meeting rooms, washrooms, and common areas.

Vendor Management & Procurement
Coordinate with vendors for housekeeping, internet, printers, furniture, electrical work, AC servicing,



office maintenance, and other administrative requirements. Obtain quotations, negotiate competitive pricing, procure office supplies after approvals, and maintain vendor records while ensuring timely service delivery.

IT Asset, Inventory & Expense Management
Maintain records of laptops, office assets, accessories, inventory, petty cash, invoices, and daily administrative expenses. Coordinate with IT vendors for issue resolution, repairs, asset allocation, and proper handover and return of company assets.

Documentation & Reporting
Create and maintain SOPs, administrative records, invoices, and documentation. Prepare daily, weekly, and monthly reports, track pending tasks, employee requests, vendor follow-ups, and provide regular updates to the reporting manager.

Desired Candidate Profile

Minimum qualification: 12th Pass (Graduate preferred).
Minimum 1 year of experience in Administration, Front O

📌 Administrative Executive (Mumbai)
🏢 Caresmith India
📍 Mumbai