Executive Assistant to the CEO
Function
Office of the CEO
Reports to
Chief of Staff
Direct reports
None
Experience
3–6 Yrs
Location
Pune
Mode
In-office

About the Role
Be the operational anchor of the CEO’s office — owning the calendar, coordination and follow-through that keep the CEO’s time and commitments dependable. NewVision delivers value to its clients, partners, associates, and leaders as a Digital Consulting and Services firm. This role exists to make the CEO’s day run cleanly and predictably, to keep senior and external stakeholders coordinated, and to ensure nothing committed is dropped — quietly, reliably and with complete discretion.
Key Responsibilities
Calendar & scheduling – own the CEO’s calendar end to end across IST and US time zones, resolving conflicts before they reach the CEO.
Stakeholder coordination – coordinate scheduling and logistics with CxOs, clients, and external partners.
Actions tracking – capture commitments, chase owners and maintain a current view of what is outstanding for the CEO and Chief of Staff.




Travel & itinerary – plan and manage travel and itineraries end to end.
Expenses – handle expenses and reimbursements accurately and on time.
Executive Support – take on other administrative or on-off projects for CEO’s office like document preparation, research, or event coordination.
Outcomes Owned
A reliably managed CEO schedule, coordinated stakeholders, and commitments tracked to closure — so the CEO’s time is protected, and the office’s follow-through is dependable.
Must-Have
3–6 years supporting senior leaders (Director/VP and above).
Experience coordinating across time zones and cultures.
Proven ability to manage a demanding, fast-changing calendar under pressure, with sound prioritisation.
Strong written English and skilled poise with senior, external stakeholders.
Absolute discretion is non-negotiable in this seat.
Comfort with variable hours and occasional US-time zone overlap.
Graduate / post-graduate in any discipli

📌 Executive Assistant to Chief Executive Officer (India)
🏢 NewVision Software
📍 India