Position Title
Executive Secretary to Director

Reporting T
oDirecto
rLocatio
nHO, Kolkat

a
Job Purpo
seTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic

e.
Key Responsibilit
iesExecutive Supp
ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul
es.Screen and prioritize incoming calls, emails, and corresponden
ce.Draft, prepare, and review letters, reports, presentations, and other business documen
ts.Act as the primary point of contact between the Director and internal/external stakeholde
rs.Follow up on action items and ensure timely completion of assigned tas
ks.Meeting Coordinat
ionOrganize and coordinate meetings, conferences, board meetings, and business revie
ws.Prepare meeting agendas, presentations, and meeting materia
ls.Record minutes of meetings and circulate action points to concerned stakeholde




rs.Track pending tasks and ensure closure within deadlin
es.Travel & Event Managem
entArrange domestic and international travel, including flights, accommodations, and transportati
on.Prepare travel itineraries and expense repor
ts.Coordinate business events, leadership meetings, and corporate functions as requir
ed.Administrative Managem
entMaintain confidential records, files, and documentati
on.Manage office correspondence and document control syste
ms.Handle reimbursement claims, bills, and administrative expenses related to the Director's offi
ce.Ensure effective coordination between departments for business requiremen
ts.Communication & Stakeholder Managem
entLiaise with senior management, clients, vendors, government bodies, and business partne
rs.Maintain professionalism and confidentiality in all interactio
ns.Support the Director in managing key business relationshi
ps.MIS & Report
ingPrepare periodic MI

📌 Executive Secretary (Kolkata)
🏢 Shyam Steel Industries
📍 Kolkata