TDF Diamonds & Gold is looking for an experienced, proactive and highly organized Admin Manager to oversee

all administrative operations across our retail stores, Head Office (HO) and PHI Clinic. The candidate will serve as

the single point of contact for all admin matters, directly managing 2 team members and ensuring smooth,

compliant and cost-effective operations across all locations. This role demands robust leadership, vendor

management expertise, multi-location coordination and a hands-on approach to problem-solving and operational

excellence.

Key Responsibilities

Oversee day-to-day admin operations across all stores, HO and PHI Clinic
Ensure all offices, stores and clinic premises are well-maintained, clean and fully operational
Manage housekeeping, security, pantry and general maintenance across all locations
Conduct regular visits and facility audits at all locations
Ensure all premises meet TDF Diamonds & Gold brand standards at all times
Identify, negotiate and finalise vendors for AMC, repairs, housekeeping, security, courier, stationery, and

pantry supplies





Ensure all vendor contracts are active, documented and renewed well before expiry
Track vendor performance regularly and take corrective action when required
Maintain a central vendor database with contracts, agreed rates and SLAs
Continuously explore cost-saving alternatives without compromising on quality or service
Maintain an updated asset register for all locations covering furniture, electronics and equipment
Track asset movements, repairs, replacements and disposals across stores, HO and clinic
Manage procurement and distribution of stationery, pantry, printing and office supplies
Conduct monthly asset and inventory audits at all locations
Ensure all licenses and statutory documents are valid and renewed on time across all locations
Track and manage: Shops & Establishment License, Trade License, Fire NOC, Signage Permissions, and

PHI Clinic-specific licenses

Maintain a license expir

📌 Admin Manager (Kurla)
🏢 TDF Diamonds & Gold
📍 Kurla