Job Description and Requirements:

Logistics and Admin Work:
Logistics for colleagues travelling from SG (Hotel/ Car Booking). Making reservation for Lunch and Dinners in Hotels. Conference room booking for them. Daily Pantry arrangement. Setting up meeting with various stakeholders and BU/SU heads like RMG, IBG, CBG, GTS, T&O-Operations; etc. Travel bookings for India audit team. Setting up meetings during each audit with various stakeholders and BU/SU heads at pre audit stage. This also involves setting up meetings during each audit at time of Issue Discussion with various stakeholders. This involves checking calendar of various parties involved, booking conference rooms. It is to be done multiple times as each Issue Register discussion happens over multiple days before the same is finally agreed upon by all stakeholders. Arrangements for trainings. Making reservation for Lunch. Conference room booking. Participant email and follow up emails to participants. Managing the HODs office.



Liaising with external parties in the organization for induction and basic setup of recent joinees in the department. Department Secretariat – This includes being one point contact for the department as and when the need arises.
Others Dept related tasks:
Other Social Initiative/ CSR work like making basic email invite, presentations, co-ordination with various stakeholders etc.
Maintaining Expenses bills file.
Key Responsibilities
Managing the meeting schedules. Organize critical meetings basis the guidance from department head and ensure adequate technical arrangements for the meetings - VC (Video Conference) & AC (Audio Conference)
Capturing the minutes and actionable of the weekly team meetings and do a follow-up to ensure closure on the actionable.
Centralization and record keeping of actionable from senior management reviews and ensuring timely closure of actionable through follow-ups
Ensuring timely business compliances from all asset teams on pre-defined activities like Vendor/Par

📌 Senior Officer, Executive Assistant, Legal Compliance And Secretariat (Mumbai)
🏢 DBS Bank
📍 Mumbai