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Job Description
A Pinnacle Executive Assistant is responsible for supporting Director of Operations, Managers and HR by ensuring administrative responsibilities are managed efficiently, stakeholders' time is leveraged effectively, and company initiatives are executed in a timely and organized manner. The Executive Assistant is also responsible for championing the culture of Pinnacle by creating a positive and collaborative work environment with each member of the team.
Responsibilities
Maintains Director of Operations appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, maximizing productivity
Maintains confidentiality and effective records management
Prepares reports, presentations and business documentation accurately and professionally.
Implementing optimal cadence for multiple meetings
Coordinating office events, employee engagement activities and business meetings
Arranging resources and lunches necessary for an event or meeting
Managing office purchases, supplies and vendor coordination
Responds promptly and professionally to employee inquiries.
Tactics & Habits of Strong Executive Assistants
Solid Executive Assistants support Director of Operations, Managers and HR team by understanding priorities, coordinating activities, maintaining alignment across stakeholders and delivering high-quality administrative support with ownership and accountability.
Understand
The Executive Assistant develops a strong understanding of priorities, business operations and organizational needs.
Understand Director of Operations schedules, priorities and deadlines.
Anticipate administrative needs before they become urgent.
Maintain awareness of ongoing programs, meetings and organizational activities.
Understand confidential business information and handle it appropriately.
Develop strong working relationships with employees and vendors.
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