Position: Onboarding & Compliance Specialist – US Healthcare

Department: Human Resources – Onboarding & Compliance

Location: Chandigerh IT Park

Employment Type: Full-Time

Working Hours: US Shift

About the Role

We are seeking a detail-oriented and organized Onboarding & Compliance Specialist to join our HR team. This role is responsible for managing the end-to-end onboarding process for healthcare professionals while ensuring compliance with federal, state, and company-specific requirements.

The ideal candidate will have experience in HR onboarding, credentialing, compliance, or healthcare administration. Candidates with knowledge of US employment compliance, healthcare regulations, or a legal background are highly preferred, though not mandatory. We are looking for someone who is eager to learn, has exceptional attention to detail, and can manage multiple priorities in a quick-paced environment.

Key Responsibilities

Employee Onboarding

· Coordinate the complete onboarding process for newly hired healthcare professionals.

· Ensure all required onboarding documents are completed accurately and within established timelines.

· Track onboarding progress and communicate regularly with candidates regarding outstanding requirements.

· Conduct virtual onboarding sessions and provide new hires with an overview of company policies and procedures.

· Coordinate with HR, Recruiting, Payroll, IT, Clinical, and Operations teams to facilitate a smooth onboarding experience.

Compliance & Credentialing

· Review and verify employee documentation to ensure compliance with company policies and regulatory requirements.

· Monitor compliance requirements, including professional licenses, certifications, CPR, TB testing, physical examinations, immunization records, background checks,



I-9 documentation, and other employment-related records.

· Track document expiration dates and coordinate timely renewals.

· Maintain accurate compliance records within HR systems and electronic personnel files.

· Ensure employee files are complete, organized, and audit-ready at all times.

· Support internal and external compliance audits by preparing and providing required documentation.

Documentation & Record Management

· Maintain confidential employee records while ensuring data accuracy and completeness.

· Update HR databases, Applicant Tracking Systems (ATS), and compliance trackers.

· Generate onboarding and compliance reports for leadership as needed.

· Ensure all documentation is stored securely and in accordance with company policies.

Communication & Collaboration

· Serve as the primary point of contact for onboarding and compliance-related inquiries.

· Collaborate with recruiters to ensure a seamless transition from hiring to onboarding.

· Partner with clinical leadership and operations teams to ensure employees meet compliance requirements before their start date.

· Follow up proactively with candidates regarding missing or expiring documentation.

Process Improvement

· Identify opportunities to improve onboarding workflows and compliance processes.

· Assist in developing and updating onboarding checklists, SOPs, and compliance documentation.





· Recommend process enhancements that improve efficiency and the new hire experience.

Qualifications

· Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, Law, or a related field.

· 1–3 years of experience in HR, onboarding, compliance, credentialing, healthcare administration, or a related role preferred.

· Experience supporting US healthcare organizations or US staffing/recruitment is an advantage.

· Strong understanding of HR documentation and record management.

· Excellent written and verbal English communication skills.

· Strong organizational, analytical, and problem-solving skills.

· Ability to manage multiple priorities while meeting deadlines.

· High level of professionalism and confidentiality.

Preferred Qualifications

· Knowledge of US employment compliance, healthcare regulations, or onboarding requirements.

· Educational background in Law or Legal Studies is preferred but not required.

· Experience with Applicant Tracking Systems (ATS), HRIS, or credentialing platforms.

· Familiarity with Microsoft Excel, Google Workspace, and document management systems.

· Experience working with Home Health, Hospice, or Healthcare organizations is a plus.

What We Offer

· Opportunity to work with a growing US healthcare organization.

· Exposure to US healthcare onboarding and compliance practices.

· Professional development and continuous learning opportunities.

· Collaborative and supportive work environment.

· Best in industry compensation for the right candidate.

Career growth within Human Resources and Compliance.

Pay: ₹200,000.00 - ₹800,000.00 per year

Benefits

- Provident Fund

Work Location: In person

📌 Onboarding & Compliance Specialist – US Healthcare (Chandigarh)
🏢 Proelio Technologies
📍 Chandigarh