Role Overview The Office Operations Incharge will be responsible for managing the complete day-to-day administrative operations of the organization. This position requires excellent planning, coordination, and problem-solving abilities to ensure the office functions efficiently while supporting various departments with administrative and operational requirements.

The ideal candidate should be capable of maintaining office discipline, coordinating with clients and vendors, handling confidential documents, managing office resources, and ensuring a professional environment for employees and visitors.

Key Responsibilities

Office Administration

- Oversee daily office operations and ensure smooth functioning of all administrative activities.
- Maintain office infrastructure and coordinate maintenance whenever required.
- Ensure office cleanliness, safety, and overall workplace management.
- Manage office assets, equipment, stationery, and inventory.

Front Office & Visitor Management

- Welcome visitors, clients, and candidates professionally.
- Handle incoming phone calls, emails, and courier services.
- Coordinate meeting room schedules and visitor appointments.
- Maintain visitor records and reception activities.

Documentation & Record Management

- Maintain employee records, company documents, and confidential files.
- Prepare reports, official letters, presentations, and business correspondence.
- Ensure proper filing (both physical and digital) of all important documents.
- Organize and maintain operational records with accuracy.

Vendor & Facility Coordination

- Coordinate with vendors, service providers, housekeeping, internet providers, and maintenance teams.
- Monitor office purchases and ensure timely procurement.
- Negotiate with vendors whenever required.
- Track vendor invoices and support payment coordination.

HR & Administrative Support

- Assist in employee onboarding and joining formalities.




- Coordinate interviews and recruitment schedules.
- Maintain attendance records and leave documentation.
- Support HR documentation and employee engagement activities.
- Assist management with administrative projects and internal coordination.

Management Support

- Coordinate with senior management for day-to-day operational requirements.
- Prepare MIS reports and operational updates.
- Follow up on assigned tasks and ensure timely completion.
- Handle confidential information with integrity and professionalism.

Required Skills

- Excellent communication and interpersonal skills.
- Strong leadership and coordination abilities.
- Positive knowledge of MS Office (Excel, Word, Outlook & PowerPoint).
- Strong documentation and reporting skills.
- Ability to prioritize work and manage multiple responsibilities.
- Professional attitude with excellent time management.
- Strong analytical and problem-solving skills.
- Ability to work independently and take ownership of responsibilities.
- Attention to detail with a high level of accuracy.

Preferred Candidate Profile We are looking for someone who is:

- Self-motivated and responsible.
- Highly organized and detail-oriented.
- Professional in appearance and communication.
- Confident in interacting with clients and senior management.
- Capable of handling multiple priorities under deadlines.
- Eager to learn and grow with the organization.
- Committed to maintaining confidentiality and professionalism.

Why Join Definite Managements India Pvt. Ltd.?

- Work with one of the growing HR, Payroll, Labour Law & Statutory Compliance consulting organizations.
- Opportunity to gain exposure to office administration, HR operations, payroll coordination, statutory compliance, and business operations.
- Professional work culture with continuous learning opportunities.
- Career growth based on performance and responsibility.
- Supportive leadership and collaborative work environment.

📌 Office Operations Incharge (Pimpri-Chinchwad)
🏢 Definite Managements India
📍 Pimpri-Chinchwad