Key Responsibilities

1. Payments &

- Financial Coordination

- Manage end-to-end processing of all marketing-related payments

- Coordinate with finance for PO creation, approvals, and timely disbursements

- Track payment schedules and ensure adherence to deadlines

- Maintain accurate records of all transactions

2.

Invoice

Management

- Collect, verify, and process vendor invoices

- Ensure alignment between invoices, quotations, and agreed deliverables

- Maintain an updated invoice tracker (status, due dates, approvals)

- Support audits by organizing and maintaining proper documentation

3.

Vendor

Coordination &

- Initial Negotiation

- Identify and connect with relevant vendors for marketing requirements

- Conduct initial negotiations on pricing, deliverables, and timelines

- Obtain and compare quotations; prepare cost comparison reports

- Support final negotiation and closure with senior stakeholders

4. Expo &

- Event Management

- Track and share updates on relevant industry expos, trade shows, and events

- Maintain an annual expo/event calendar with key deadlines





- Handle initial inquiries, bookings, and coordination for stalls/booths

- Liaise with event organizers and vendors for smooth participation

5.

Marketing Operations

Support

- Coordinate logistics for marketing activities (materials, vendor deliverables, timelines)

- Ensure availability and dispatch of marketing collateral for events

- Work closely with internal teams (design, sales, operations) for execution support

6. Documentation &

- Reporting

- Maintain organized records of vendor contracts, invoices, and agreements

- Track and report marketing spends vs. budget

- Prepare periodic reports on vendor performance and event participation

7. Cross-Functional Coordination

- Act as a liaison between marketing, finance, and external vendors

- Ensure timely approvals and smooth workflow across departments

- Provide regular updates on payment status, vendor progress, and event readiness

📌 Marketing Administrator (Chennai)
🏢 Evolve Energy Group
📍 Chennai