The Supply Chain Support Coordinator is accountable accurate logistics data entry, record maintenance, and transportation updates to support the successful movement of materials to project sites. This role serves as a key administrative and operational support function within the Supply Chain team, ensuring timely data entry, shipment tracking updates, documentation management, and communication with internal GV stakeholders, and external shipping and logistics partners.

The ideal candidate is highly organized, detail-oriented, and comfortable working with transportation management systems, ERP platforms, and multiple stakeholders to ensure information accuracy and visibility throughout the supply chain process.

Key Responsibilities & Expectations

Logistics Data Maintenance & Support

- Enter, update, and maintain shipment information in Transportation Management Systems (TMS), ERP systems, and logistics databases.
- Ensure accuracy of shipment records, delivery schedules, product information, pricing, and inventory-related data.
- Upload and maintain logistics documentation, including Bills of Lading, packing lists, freight invoices, and shipment confirmations.
- Review entries, and complete any/all missing information within each shipment.
- Generate reports and provide shipment status updates as requested by management.

Shipment Tracking & Status Updates

- Monitor inbound and outbound shipments and update tracking information in company systems.
- Maintain accurate records of shipment milestones, delays, exceptions, and delivery confirmations.
- Communicate shipment status updates to project teams, procurement, warehouse personnel, and customers.




- Escalate shipment issues and/or delivery concerns to the appropriate stakeholders for review and resolution.

Documentation & Administrative Support

- Upload and maintain shipment data in TMS and logistics dashboards, including dates, substitutions, and pricing.
- Assist with preparation and maintenance of domestic and international shipping documentation.
- Assist with provision and/or completion of documents requested/required to resolve shipping/delivery issues.
- Review and verify freight invoices; escalating discrepancies immediately to the Supply Chain Director (SCD).

Operational Support

- Assist with inventory-related data updates and material receiving records.
- Support purchasing, receiving, and warehouse activities as needed.
- Help maintain compliance with company policies, customer requirements, and transportation regulations.
- Perform additional administrative and logistics support duties as assigned.

Coordination & Communication

- Serve as a point of contact between warehouse operations, project teams, freight providers, and internal departments regarding shipment information.
- Coordinate delivery schedules and appointment requests as directed by the logistics team.
- Support communication with freight forwarders, carriers,



and vendors to obtain shipment updates and required documentation.
- Participate in logistics meetings and provide administrative support for reporting and follow-up activities

Meetings & Reporting

- Participate in scheduled logistics calls and team meetings; provide timely status updates and reporting as required.
- Complete additional duties as assigned by management to support evolving business needs.

Qualifications

Required

- 1–3 years of experience in logistics, transportation, supply chain, customer service, or administrative support.
- Strong data entry skills with exceptional attention to detail and accuracy.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience working with ERP, TMS, or inventory management systems preferred.
- Excellent organizational, communication, and time management skills.
- Ability to manage multiple tasks and priorities in a quick-paced environment.

Preferred

- Experience supporting transportation, warehousing, or supply chain operations.
- Familiarity with freight documentation, shipment tracking, and logistics processes.
- Knowledge of domestic and international shipping terminology and practices.

Success Factors

- Maintains high levels of data accuracy and record integrity.
- Demonstrates strong attention to detail and follow-through.
- Communicates effectively with internal and external stakeholders.
- Responds proactively to shipment updates and operational needs.
- Contributes to improved visibility, efficiency, and customer service across logistics operations.

📌 Logistics Coordinator (Hyderabad)
🏢 GRANITI VICENTIA GROUP
📍 Hyderabad