LIHTC 8609 Conversion Coordinator

Remote – India | U.S.

Affordable

Housing | Work with U.S.

Development Teams

Are you experienced in U.S. LIHTC projects and cost certification?

Do you enjoy owning complex documentation workflows and coordinating across CPAs, attorneys, and asset management teams? We are looking for a detail-oriented LIHTC skilled to manage the 8609 conversion process for U.S.-based affordable housing developments — from placed-in-service through final allocation and IRS Form 8609 issuance. This is a high-impact, documentation-heavy coordination role working directly with U.S. development and investor teams.

You will manage the end-to-end 8609 conversion lifecycle for assigned properties. 1️⃣ 8609 Conversion Management

Own timelines from placed-in-service to executed IRS Form 8609

Maintain building-level 8609 trackers

Run recurring conversion check-ins with U.S. teams

Identify risks, delays, and document gaps early

2️⃣ Cost Certification Coordination (CPA-Led)

Coordinate with U.S. CPAs to compile cost certification packages

Review

Final sources & uses

Construction draws & lien waivers

Change orders & contingency reconciliation

Developer & contractor fee calculations

Eligible vs. ineligible basis breakdowns

Perform consistency and completeness checks before submission

3️⃣ Final Allocation & Agency Packages

Assemble and QC final allocation packages per state HFA requirements

Track and respond to agency deficiency notices





Coordinate resubmissions with CPA and legal teams

4️⃣ Building & Placed-in-Service Validation

Validate

BIN numbers

Placed-in-service dates

Unit mix & applicable fraction

Set-aside elections & credit period details

Coordinate with property management on lease-up and unit designations

5️⃣ Investor / Syndicator Coordination

Track capital milestones tied to 8609 issuance

Support investor reporting requirements

Assist legal counsel with conversion documentation

6️⃣ Document Control & Reporting

Maintain audit-ready digital files per building

Provide weekly pipeline & risk reports

Improve templates & checklists for faster conversions Required

2+ years experience in U.S. LIHTC, affordable housing, or cost certification support

Strong understanding of

Eligible basis

Qualified basis

Applicable fraction

Placed-in-service

Final allocation

IRS Form 8609

Advanced Excel skills (reconciliations & cross-checking schedules)

Strong written communication skills

Ability to manage multiple buildings with strict deadlines

Must be comfortable working U.S. overlap hours Preferred

Experience submitting cost certifications to state HFAs

Exposure to 4% bond deals and rehab credits

Experience working directly with U.S. CPAs & attorneys

Background in affordable housing accounting or development support Tools

Excel | Google Sheets | SharePoint | Box | Monday.com | Smartsheet | Asana | Adobe PDF Working Hours: EST

India-based remote role.

📌 LIHTC 8609 Conversion Coordinator (Remote – India)
🏢 Castellan Real Estate Partners
📍 India