About This Job

Adfactors PR

Location: Mumbai, Maharashtra, India

Work Mode: On-site

Industry: Public Relations and Communications Services,Executive Offices

Job Description

We’re Hiring | Executive Assistant to Managing Director

Location: Mumbai

We are looking for a highly organized, tech-savvy, and proactive Executive Assistant to support the Managing Director. This role goes beyond traditional administrative support and requires someone who can bring structure, leverage digital tools (including AI), and contribute to strategic workflows.

Role Overview

As an Executive Assistant to the Managing Director, you will act as a key enabler to leadership, ensuring seamless day-to-day operations while also supporting on presentations, reviews, and strategic initiatives. You will be expected to bring efficiency, discretion, and solid execution skills.

Key Responsibilities

Executive & Calendar Management

Manage the MD’s calendar, scheduling, and prioritization of meetings.Coordinate internal and external meetings,



ensuring agenda readiness and follow-ups.Handle travel planning, itineraries, and logistics.

Communication & Coordination

Act as a point of coordination between the MD and internal/external stakeholders.Draft and manage professional communication, emails, and documents.Ensure smooth office-level coordination and administrative support.

Meetings & Reviews

Prepare and circulate Minutes of Meeting (MoMs) with clear action items.Support in organizing and tracking QBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews).Follow up on key deliverables and ensure timely closure of action points.

Presentation & Data Management

Build high-quality presentation decks (PowerPoint/Canva) for leadership meetings.Work extensively on Excel for data tracking, dashboards, and reports.Compile data and insights to support decision-making and reviews.

Tech & AI Enablement

Leverage AI tools and digital platforms to improve productivity, documentation, an

📌 Executive Assistant (Mumbai)
🏢 Adfactors PR
📍 Mumbai