Receptionist, Front Desk, Admin and Pre-Sales Executive
Company: DeArc Studio
Location: Kalyan Nagar, Bengaluru (In office)
Employment Type: Full-time
Experience Required: 1 Year (Mandatory)
Preference: Female candidate
Languages: English and Kannada (Mandatory)
Job Overview
Join DeArc Studio as a Receptionist, Front Desk, Admin and Pre-Sales Executive. We are looking for a professional, organized, and customer-focused individual to be the first point of contact for clients and visitors. The ideal candidate will manage front office operations, support administrative activities, and ensure a seamless experience for clients while maintaining efficient day-to-day office management.
Key Responsibilities
Front Desk Management:
Welcome clients and visitors professionally, handle inquiries, and direct them to the appropriate team members.
Register visitor details and coordinate visitor access.
Coordinate interviews
Client Coordination:
Coordinate appointments for client meetings with the design and sales teams.
Assist vendors and suppliers with visitor coordination and document collection.
Ensure prompt communication between clients and internal departments.
Administrative Support:
Schedule appointments, meetings, and conference room bookings.
Coordinate courier services, mail handling, and document dispatch.
Maintain office records, contact directories, and filing systems.
Assist in preparing reports, letters, and other administrative documents as when required.
Support HR and Accounts with basic administrative tasks when required.
Office Operations:
Monitor office stationery and pantry supplies and raise purchase requests when necessary.
Coordinate with housekeeping and facility management for office maintenance.
Ensure office reception and meeting rooms are always ready for client visits.
Communication Management:
Handle phone calls, emails, WhatsApp inquiries, and ensure timely responses to customer queries.
Team Assistance:
Provide administrative support to