Location: VASA – Vydehi Advanced Simulation Academy, Bengaluru

Department: Operations & Administration

Experience: 2–5 years

Employment Type: Full time

Reporting To: National Head – Simulation & Training

Job Summary

The Operations Executive will be responsible for coordinating day-to-day operational activities of VASA, ensuring smooth execution of training programs, workshops, simulation activities, facility management, inventory control, documentation, and stakeholder coordination.

Training & Workshop Coordination

Coordinate participant registrations and maintain training databases.
Collect participant details and prepare final participant lists before programs.
Create and manage communication channels including WhatsApp groups and email communications.
Coordinate with faculty, instructors, and participants for smooth workshop execution.
Support training logistics and learning space preparation.

Facility & Equipment Management

Monitor and maintain simulation labs, classrooms, and training facilities.
Coordinate preventive maintenance, repairs, and vendor support.




Maintain records of equipment servicing, AMCs, and maintenance activities.
Coordinate with IT and technical teams for operational requirements.

Inventory & Asset Management

Maintain inventory records of simulation equipment, consumables, and academy assets.
Monitor stock levels and initiate procurement requests when required.
Coordinate storage, issuance, and tracking of resources.
Maintain asset registers and inventory reports.

Documentation & Reporting

Maintain records of workshops, simulation sessions, attendance, and participant databases.
Update and maintain operational master sheets and trackers.
Coordinate certificate preparation and printing.
Prepare weekly and monthly operational reports.
Record and maintain Minutes of Meetings (MoM).

Administration & People Management

Coordinate housekeeping, security, and support staff activities.
Monitor participant flow and ensure smooth functi

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