Job Purpose The HR Executive will be responsible for managing day-to-day HR operations, employee lifecycle activities, recruitment, attendance, payroll coordination, employee engagement, statutory compliance, documentation, and employee relations while ensuring adherence to company policies and applicable labour laws.

- Key ResponsibilitiesA. Recruitment & Staffing

- Handle end-to-end recruitment for assigned positions.
- Understand manpower requirements from department heads.
- Prepare and publish job descriptions and job advertisements.
- Source candidates through job portals, LinkedIn, referrals, consultants, and other recruitment channels.
- Screen resumes and conduct initial interviews.
- Coordinate technical and management interviews.
- Prepare interview evaluation reports and maintain recruitment trackers.
- Coordinate offer release, salary negotiation, background verification, and joining formalities.
- Maintain recruitment MIS and monitor time-to-fill positions.

B. Employee Onboarding & Documentation
- Coordinate joining formalities and induction programs.
- Collect and verify employee documents.
- Maintain employee personal files and HR records.
- Ensure completion of employee forms, confidentiality agreements, policies, and declarations.
- Coordinate employee ID cards, attendance setup, system access, and other joining requirements.
- Explain company policies, leave rules, attendance requirements, and code of conduct to new employees.

C. Attendance, Leave & Payroll Coordination
- Monitor daily attendance, late coming, absenteeism, overtime, and shift attendance.
- Maintain leave records and coordinate leave approvals.
- Verify monthly attendance and payroll inputs.
- Coordinate salary-related inputs such as new joiners, exits, increments, deductions, overtime, incentives, and loss of pay.
- Identify attendance irregularities and take corrective action in coordination with managers.
- Ensure employees follow the company's approved attendance and leave systems.

D. Employee Relations
- Address employee queries and HR-related concerns.
- Handle employee grievances professionally and confidentially.
- Support disciplinary processes for absenteeism, misconduct, policy violations, and performance issues.
- Prepare warning letters,



show-cause notices, disciplinary communications, and other HR correspondence when required.
- Maintain proper records of employee relations cases.
- Promote positive employee relations and a professional workplace culture.

E. HR Operations & Compliance
- Maintain accurate and up-to-date employee master data.
- Maintain personnel files and HR documentation.
- Support compliance related to PF, ESI, PT, bonus, gratuity, minimum wages, working hours, leave, and other applicable labour requirements.
- Coordinate with statutory consultants and government authorities whenever required.
- Maintain statutory registers, notices, returns, and compliance records as applicable.
- Support internal and external HR audits.
- Ensure HR processes are implemented according to company policies and SOPs.

F. Performance Management
- Coordinate probation confirmation processes.
- Support performance appraisal and increment processes.
- Track employee performance review timelines.
- Coordinate performance improvement plans where required.
- Maintain performance-related documentation.

G. Training & Employee Development
- Identify training requirements in coordination with department heads.
- Coordinate employee training programs and maintain training records.
- Support induction and orientation programs.
- Collect training feedback and maintain training MIS.

H. Exit & Full & Final Settlement
- Manage resignation and employee exit formalities.
- Conduct exit interviews and document feedback.
- Coordinate notice period compliance.
- Coordinate clearance from relevant departments.
- Prepare and verify full & final settlement inputs.
- Coordinate issuance of relieving letters, experience letters, and other exit documents as per company policy.
- Ensure company assets, documents, ID cards, access cards, SIMs, tools, laptops,



and other company property are returned before closure of exit formalities.

I. HR MIS & Reporting

Prepare and maintain regular HR reports, including:

- Headcount report
- Attendance and absenteeism report
- Attrition report
- Recruitment tracker
- Joining and exit report
- Leave report
- Overtime report
- Payroll input sheet
- Manpower status report
- Employee grievance tracker
- Training MIS
- Statutory compliance tracker

3. Key Skills Required
- Good knowledge of HR operations and employee lifecycle management.
- Strong recruitment and sourcing skills.
- Knowledge of attendance and payroll processes.
- Basic knowledge of Indian labour laws and statutory compliance.
- Good employee relations and grievance-handling skills.
- Strong communication and interpersonal skills.
- Good MS Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, IF formulas, and basic HR MIS.
- Ability to maintain confidentiality of employee information.
- Strong documentation and follow-up skills.
- Ability to work independently and coordinate with multiple departments.

4. Qualification

Education:

- MBA/PGDM in Human Resources preferred.
- Bachelor's degree in any discipline with relevant HR experience may also be considered.

Experience:

- 2–5 years of experience in HR Operations.
- Manufacturing industry experience will be an advantage.

5. Key Performance Indicators (KPIs)
- Recruitment turnaround time
- Joining-to-offer conversion
- Employee documentation accuracy
- Attendance and payroll accuracy
- Employee grievance resolution time
- Statutory compliance accuracy
- Employee attrition
- Probation confirmation completion
- Training completion
- Exit formalities closure time
- HR MIS accuracy and timely submission

6. Preferred Candidate Profile The ideal candidate should be hands-on, disciplined, approachable, process-oriented, and strong in HR documentation and employee handling. The candidate should be comfortable working in a fast-paced manufacturing setting and coordinating with production, sales, finance, administration, and management teams.

Pay: ₹17,000.00 - ₹20,000.00 per month

Benefits

- Flexible schedule
- Food provided
- Paid sick time
- Paid time off

Work Location: In person

📌 HR Executive (Harohalli (J))
🏢 Bethliving lifestyle Private
📍 Harohalli (J)