Role: Hotel Accounts Executive - Payables, Compliance & Reconciliation

Company / Unit: Centre Point Hotels – Amravati

Reporting To: Group Finance Head / CEO

Key Job Roles

- Vendor Bill Receipt

Receive vendor bills from purchase, stores, departments, contractors, and service providers.

- PO-GRN-Bill Matching

Match purchase order, goods receipt note, delivery challan, invoice quantity, rate, and department approval before booking the bill.

- Service Bill Verification

Check service bills with work completion certificate, department confirmation, contract terms, attendance sheet, AMC agreement, or approval note wherever applicable.

- Expense Booking

Book expenses under correct ledger heads such as food, beverage, housekeeping, engineering, admin, repair and maintenance, linen, manpower, electricity, security, sales, and other operating expenses.

- Cost Centre Tagging

Tag expenses correctly to rooms, F&B;, banquet, lawn, admin, engineering, housekeeping, or common expenses as applicable.

- GST Input Checking

Check GST number, invoice date, taxable value, GST amount, vendor status, and input eligibility before booking GST credit.

- TDS Applicability Checking

Check TDS applicability on vendor bills, contractor bills, rent, qualified fees, commission, security, housekeeping, manpower, and other applicable payments.

- Vendor Bill Booking

Book vendor bills accurately in the accounting system with correct ledger, GST, TDS, cost centre, and narration.

- Pending Bill Tracking

Maintain a list of bills pending due to missing PO, GRN, approval, rate mismatch, GST issue, or incomplete documents.

- Vendor Ageing Preparation

Prepare vendor ageing and classify payables as due, not due, urgent, disputed, or on hold.

- Payment Schedule Preparation

Prepare weekly payment schedule based on due dates, vendor priority, approval status, and fund availability.

- Vendor Payment Entry

Post payment entries after confirmation from the Unit Finance Controller and bank statement.

- Vendor Ledger Reconciliation





Reconcile vendor statements with hotel books and identify differences, duplicate bills, debit notes, credit notes, short supply, or advance adjustments.

- Vendor Advance Tracking

Track advances paid to vendors and ensure timely adjustment against future bills.

- Debit Note / Credit Note Accounting

Record debit notes and credit notes for rate difference, quality deduction, rejected material, shortage, service issue, or excess billing.

- Inventory & Stores Accounting Support

Check GRNs, stock issues, inter-department transfers, wastage entries, breakage entries, and monthly stock valuation support.

- Payroll Coordination

Coordinate with HR for attendance, leave, salary inputs, staff advance, contractor manpower bills, incentives, deductions, and full and final settlement.

- Salary & Contractor Bill Booking

Book salary expense, contractor manpower bills, staff advances, recoveries, and related payable entries.

- Statutory Working

Prepare data for GST, TDS, PF, ESIC, professional tax, and other statutory payments as required by the Unit Finance Controller or corporate accounts team.

- GST Reconciliation Support

Match purchase GST with GSTR-2B/2A and highlight mismatches, missing invoices, vendor non-filing, or ineligible input.

- TDS Reconciliation Support

Prepare TDS payable working, vendor-wise TDS deduction details, and support quarterly TDS return data.

- Bank Reconciliation Support

Assist in bank reconciliation by identifying vendor payments, statutory payments, internal transfers, bank charges, and unidentified entries.

- Trial Balance Ledger Scrutiny

Review assigned ledgers such as creditors, expenses, advances, statutory liabilities, provisions, prepaid expenses, security deposits, and suspense accounts.

- Monthly Closing Support

Prepare month-end entries for provisions, prepaid expenses, expense accruals, GST/TDS reconciliation, vendor ageing, stock adjustment, and supporting schedules.

- Balance Sheet Schedule Preparation

- Prepare supporting schedules for creditors, advances, deposits, statutory dues, provisions, prepaid expenses, and other assigned ledgers.

📌 Hotel Accounts Executive - Amravati (Payables, Compliance & Reconciliation)
🏢 Practic-Alt
📍 Amravati