Gurgaon

Full Time

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Job Description

KEY RESPONSIBILITIES

Executive & Administrative Support
Manage MD’s calendar, meetings, calls, and travel plans with complete accuracy.
Prepare agendas, minutes of meetings, action trackers, and follow-up reports.
Ensure all important deadlines, reminders, and commitments are highlighted to MD.
Handle confidential papers, files, approvals, and sensitive communication.
Communication & Coordination
Act as the single point of communication between MD and all departments.
Draft qualified emails, business letters, reports, proposals, and presentations.
Coordinate with Sales, CRM, Operations, Design, Accounts, HR and Vendors.
Maintain smooth, timely, and structured information flow to/from MD’s office.
Follow-up & Task Management
Track all tasks assigned by MD to various departments.
Maintain a strong follow-up tracker ensuring timely closures.
Escalate delays, deviations, or pending work to MD.
Coordinate inter-department operations on MD’s behalf.
Operations Support & Reporting
Assist MD in daily operational reviews,



escalations, and priority issues.
Collect department-wise updates and convert them into concise summaries.
Support in preparing dashboards, performance trackers, MIS reports.
Client & Vendor Handling
Coordinate with premium clients for meetings, project updates, and visits.
Handle VIP clients with professionalism and ensure their queries are addressed.
Collaborate with vendors, external partners, agencies and government officers.
Documentation & Compliance
Prepare official documents – MoUs, contracts, notices, letters, agreements.
Maintain structured digital and physical documentation.
Track renewal dates for contracts, compliances, and licenses.
Travel & Event Management
Manage end-to-end logistics for MD: travel, hotels, cars, itineraries.
Coordinate internal meetings, conferences, and business events.
Arrange visitor schedules and meeting setups.
Special Projects & Confidential Assignments
Work on confi

📌 EXECUTIVE ASSISTANT (Gurugram)
🏢 MO Designs
📍 Gurugram