Job Title: Admin Executive

About the Role

Looking for a proactive and organized Admin Executive to manage day-to-day office administration and ensure smooth workplace operations. The ideal candidate should be capable of independently handling front office activities, facility management, vendor coordination, procurement, documentation, and administrative reporting while maintaining an effective and well-organized office environment.

Key Responsibilities

Front Office & Visitor Management

- Welcome visitors and guests professionally while maintaining a positive front-office experience.
- Manage the reception area and maintain visitor records.
- Handle incoming calls, couriers, and visitor assistance.

Office Administration & Facilities Management

- Ensure smooth day-to-day office operations by overseeing office cleanliness, hygiene, pantry supplies, and housekeeping activities.
- Conduct routine checks of office infrastructure, including ACs, printers, lighting, electrical systems, coffee machines, meeting rooms, washrooms, and common areas.
- Coordinate maintenance activities to ensure uninterrupted office operations.

Vendor Management & Procurement

- Coordinate with vendors for housekeeping, internet services, office maintenance, furniture, electrical work, printer support, and AC servicing.
- Obtain quotations,



negotiate pricing, and procure office supplies after obtaining necessary approvals.
- Maintain vendor records and ensure timely delivery of services.

IT Asset, Inventory & Expense Management

- Maintain records of laptops, office assets, accessories, inventory, petty cash, invoices, and administrative expenses.
- Coordinate with IT vendors for repairs, issue resolution, asset allocation, and collection of company assets during employee onboarding and exit.

Documentation & Reporting

- Prepare and maintain SOPs, administrative records, invoices, and office documentation.
- Generate daily, weekly, and monthly administrative reports.
- Track pending tasks, employee requests, and vendor follow-ups while providing regular updates to the reporting manager.

Required Qualifications

- Minimum qualification: 12th Pass (Graduate preferred).
- 1–3 years of experience in Administration, Front Office, or Facilities Management.
- Good communication skills in English, Hindi, and Marathi .
- Basic working knowledge of MS Excel, MS Word, and Email .
- Strong organizational, coordination, negotiation, and multitasking abilities.
- Ability to work independently with a proactive and detail-oriented approach.

📌 Front Office Manager (Mumbai)
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📍 Mumbai