Front Office Executive

We are looking for a proactive and organized Front Office & Administration Executive to manage day-to-day office operations, ensure smooth facility management, and provide administrative support. The ideal candidate will handle vendor coordination, office supplies, visitor management, and employee services efficiently.

Your responsibilities

- Manage front desk operations and act as the first point of contact for visitors.

- Issue visitor passes (candidates, interns, vendors).

- Provide office access (face recognition system).

- Process employee ID cards.

- Maintain daily staff count (ESL system) for food arrangements.

- Maintain stock of office stationery and supplies.

- Handle stock issuance and track consumption.

- Procure office stationery and housekeeping materials.

- Prepare reports on consumption (food, beverages, and other supplies).

- Manage food arrangements including lunch, dinner, and beverages.

- Coordinate fruit and pantry supplies.

- Ensure hygiene and cleanliness standards are maintained.

- Manage incoming and outgoing couriers.

- Prepare Air Way Bills (AWB) and shipment documentation.

- Verify courier invoices (Blue Dart, DTDC).

- Create Purchase Orders (PO) for vendors and submit to finance.

- Raise purchase requisitions in Ivalua.

- Record PO receipts in Maximo & Ivalua.

- Verify and process vendor invoices.

- Allocate tasks to housekeeping staff.

- Supervise daily cleaning and maintenance activities.





- Conduct regular inspections for office cleanliness.

- Coordinate with building maintenance teams.

- Arrange staff/relievers for housekeeping and drivers.

- Oversee weekend maintenance activities.

- Procure materials required for facility upkeep.

- Arrange hotel bookings for employees.

- Coordinate cab services.

- Manage air ticket bookings.

- Handle overseas travel insurance arrangements.

- Support in organizing cultural events and activities.

- Act as a backup secretary for the management team.

Your profile

- Bachelor's degree in any field,

- 2-5 years of experience in front office management and administration.

- Strong verbal and written English skills.

- MS Office (Excel, Outlook, PowerPoint), Experience with ERP tools like Ivalua/Maximo is a plus.

- Proactive problem-solving mindset.

- Strong organizational skills.

- Ability to multitask and work independently.

- Team player with good coordination skills.

- ttention to detail and accuracy in documentation.

- Strong vendor management skills.

- Ability to handle confidential information.

- Good time management and prioritization skills.

Our offer

- A permanent training track which allows you to develop yourself personally and professionally.

- A stimulating, cutting-edge workplace with numerous growth opportunities.

- A people-oriented environment with an interactive health program and a focus on employee wellbeing.

📌 Front Office Executive (Chennai)
🏢 DEME Group
📍 Chennai