Job Title: Finance Executive/ Manager

Location: Noida - Onsite - Night Shift

Duration: Fulltime

Key Responsibilities

Bookkeeping & records

- Maintain accurate, up-to-date books; record and categorize transactions
- Reconcile bank, credit card, and payment accounts on a regular cadence
- Keep clean financial records ready for month-end and year-end/tax prep with our CPA

Invoicing & accounts receivable

- Raise and issue client invoices accurately and on schedule, in line with contract terms and MSP/VMS portal requirements
- Track outstanding balances and manage AR aging
- Collect on payments due — send follow-up emails, make phone calls to clients on overdue payments, and follow through until invoices are paid
- Reconcile incoming payments and resolve billing discrepancies with clients and partners

Payroll coordination:

- Coordinate with Paychex to run payroll accurately and on time
- Gather and verify the data needed for each payroll run (hours, rates, new hires, terminations, changes)
- Serve as the point of contact for employees and consultants on payroll questions
- Investigate and resolve payroll discrepancies, working with employees, Paychex, and HR to correct them

HR coordination:

- Collect and reconcile data from HR needed for payroll and finance (onboarding details, timesheets, rate changes, PTO, offboarding)
- Keep employee/consultant pay records accurate and current

Financial reporting:

- Prepare and deliver financial reports on a regular cadence — weekly, monthly, quarterly, and yearly
- Include cash position, AR aging, revenue, and payroll/expense summaries appropriate to
- each reporting period
- Present clear, accurate reporting the CEO, COO,



and leadership can act on

Support:

- Manage accounts payable and vendor/consultant payments
- Support banking, audit, and tax activities as requested

Required:

- 5+ years of bookkeeping, accounting, or finance operations experience
- Hands-on experience with invoicing, collections, and accounts receivable
- Experience coordinating or running payroll (Paychex or similar provider)
- Proficiency with accounting software (QuickBooks or similar) and Excel
- Robust attention to detail, follow-through, and comfort working independently in a small, fast-moving company
- Clear, professional written communication (you’ll be emailing clients and employees)

Preferred:

- Experience in staffing, professional services, or consulting
- Familiarity with MSP/VMS billing platforms (Fieldglass, Beeline, etc.)
- Familiarity with Paychex specifically
- Bachelor’s degree in Accounting, Finance, or related field

What Success Looks Like (First 6 Months)

- Books kept clean and current with no backlog
- Invoices going out accurately and on time, with AR aging under control and DSO trending down
- Payroll running smoothly through Paychex with discrepancies caught and resolved quickly
- Employees and clients getting fast, professional responses on pay and billing questions

Growth Opportunity

- Vailexa is growing fast, and this role is built to grow with us. It’s a ground-floor opportunity: strong performers will have a clear path to advance into a Director-level finance role as the company scales.
- We’re looking for someone who wants to grow into greater responsibility and ownership over time, not just fill a seat.

📌 Finance Executive/ Manager (Noida)
🏢 vailexa
📍 Noida