Executive Assistant (EA)

Location: Parel, Mumbai

Experience: 3+ Years

Gender Preference: Male (Preferred)

Travel Requirement: Yes (Frequent travel with the Management)

Job Summary

We are looking for a proactive and highly organized Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate should possess excellent communication, coordination, and time-management skills, with the flexibility to travel as required.

Key Responsibilities

Executive Support

Manage the executive's calendar, meetings, appointments, and travel schedules.

Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MOM).

Screen calls, emails, and correspondence, ensuring timely responses.

Act as the primary point of contact between the executive and internal/external stakeholders.

Travel & Event Coordination

Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.

Accompany the executive on business trips when required.

Coordinate meetings, conferences, client visits, and business events.

Communication & Coordination

Draft emails, reports, presentations, and business correspondence.

Follow up with various departments on action items and project updates.

Maintain confidentiality while handling sensitive information.

Documentation & MIS

Prepare reports, presentations, and management dashboards.

Maintain records, documents, contracts, and confidential files.





Assist in preparing business reviews and management presentations.

Administrative Support

Handle office administration and vendor coordination.

Organize meetings, appointments, and business schedules.

Support day-to-day operational activities as assigned.

Required Skills

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Calendar and travel management.

Meeting coordination and documentation (MOM).

Robust interpersonal and stakeholder management skills.

Ability to work under pressure and meet deadlines.

High level of confidentiality and professionalism.

Preferred Candidate Profile

Graduate in any discipline (MBA will be an added advantage).

Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator.

Experience supporting senior management, Directors, or CXOs.

Willingness to travel frequently for business requirements.

Male candidates are preferred for this role due to travel requirements.

Preferred Industry

Corporate

Manufacturing

Infrastructure

Construction

Engineering

Real Estate

Retail

FMCG

Any reputed corporate organization

Salary

CTC: Up to 8-9 LPA (Based on experience and interview performance)

This role is ideal for candidates who are highly organized, proactive, and capable of handling executive-level responsibilities while supporting business operations efficiently.

📌 Executive Assistant (Mumbai)
🏢 Sidhveda Hr Solutions
📍 Mumbai