Job Summary We are seeking a highly organized and strategic Executive Assistant to support the Managing Director (MD) in driving business plan execution and supporting day-to-day operational needs. The ideal candidate will have 4 to 8 years of experience working closely with senior executives, managing calendars, tracking action items from meetings, and contributing to strategic planning and data analysis.

The Executive

Assistant will be an integral part of the team, ensuring smooth and efficient execution of business objectives while maintaining confidentiality and discretion.

Key Responsibilities Support to Managing Director (MD):

Provide administrative support to the MD, assisting with day-to-day tasks, calendar management, and scheduling meetings.

Manage the MD’s schedule, coordinate meetings, and ensure the MD is well-prepared for meetings and engagements.

Business Plan Execution & Follow-up Drive business plan execution by coordinating with functional heads and ensuring the completion of action items identified in meetings.

Monitor and follow up on action items from Minutes of Meetings (MOMs), ensuring timelines are met and issues are resolved.

Strategic Planning & Data Analysis Support the MD and functional heads with data analysis and reporting to guide strategic planning and decision-making.

Prepare presentations, reports, and analysis to support business development and operational objectives.

Project Coordination & Management Coordinate cross-functional teams and track progress on key projects, ensuring that milestones are achieved.

Prepare project timelines,



deliverables, and status reports for MD review.

Communication & Liaison Act as a point of contact for internal and external stakeholders, managing communication and ensuring that the MD’s directives are followed up on.

Organize and coordinate travel, expenses, and other logistics for the MD.

Confidentiality & Documentation Maintain confidentiality and handle sensitive information with the utmost discretion.

Organize and maintain filing systems, ensuring documents are easily accessible and up-to-date.

Experience Key Requirements: 4 to 8 years of experience as an Executive Assistant, particularly working closely with a Managing Director or senior leadership team.

Experience in driving business plan execution and managing complex calendars and action items.

Skills Strong data analysis, organizational, and project management skills.

Highly proficient in Microsoft Office (Excel, PowerPoint, Word) and project management tools.

Excellent communication skills, both written and verbal.

Strong attention to detail, with the ability to handle multiple tasks simultaneously.

Education Postgraduate degree preferred.

Prior experience in a corporate setting, supporting senior leaders and managing key projects.

Personal Attributes Highly organized, proactive, and able to work independently.

Strong problem-solving skills and the ability to think strategically.

Discreet, qualified, and able to manage confidential information with integrity.

Skills: strategic planning,calendars,communication,confidentiality,minutes of meeting

📌 Executive Assistant (Chennai)
🏢 KatalAiser
📍 Chennai