? Event Management Coordinator ? Location: Panjim, Goa

? Employment Type: Full Time | Permanent Position Summary The Personal Assistant (PA) Events, Planning & Social Media Coordinator will provide executive support while managing end-to-end planning and execution of spiritual/cultural events for The Heart of Jogan, Anantasya foundation and corporate events for FPA Global. The role requires excellent organizational skills with the vendor / clients, vendor coordination, event execution, social media management, and the ability to handle multiple priorities with professionalism. Key Responsibilities

- Executive & Personal Assistance

Manage the calendar, appointments, meetings, and travel schedules.

Coordinate business and personal engagements of the management.

Coordinate with other artists / musicians for their availability for a seamless planning and execution.

Prepare meeting agendas, MOMs (Minutes of Meeting), presentations, and reports.

Handle confidential documents and correspondence.

Follow up on pending tasks and ensure timely completion. 2.

Event

Planning & Management

Plan and execute corporate, cultural, and spiritual events.

Prepare event timelines, budgets, and execution plans.

Coordinate venue bookings, permissions, and logistics.

Manage invitations, guest registrations, and RSVP tracking.

Ensure seamless execution before, during, and after the event.

Conduct post-event reviews and prepare event reports.

- Vendor & Venue Coordination

Coordinate with banquet halls, hotels, resorts, and event venues.

Negotiate pricing and service agreements.

Liaise with decorators, caterers, photographers, videographers, emergency power arrangements, sound and lighting vendors.

Coordinate transportation, accommodation, and hospitality arrangements.

- Band & Artist Coordination

Coordinate with bands, singers, DJs, musicians, and performers.

Schedule rehearsals and sound checks.

Finalize performance timelines and stage requirements.

Ensure contractual commitments are fulfilled.

Coordinate artist hospitality and logistics. 5.





Event

Pre-Planning

Prepare detailed event checklists.

Develop event flow and stage schedule.

Arrange stage setup, branding, seating plans, and guest management.

Coordinate volunteers and event support teams.

Prepare contingency plans for unforeseen situations. 6.

Social Media

Management

Plan and execute social media campaigns for The Heart of Jogan and FPA Global.

Prepare monthly content calendars.

Coordinate graphic designers and video editors.

Schedule posts across Instagram, Facebook, LinkedIn, YouTube, and other platforms.

Schedule pod-casts, interviews and press conference.

Cover live events through photos, videos, and live streaming.

Monitor engagement and prepare monthly analytics reports.

Respond to messages and audience inquiries professionally. 7.

Content

Creation

Draft captions, event announcements, invitations, and newsletters.

Coordinate photography and videography.

Prepare promotional materials before events.

Assist in branding and marketing campaigns.

- Coordination & Communication

Coordinate with internal departments for event requirements.

Maintain relationships with sponsors, vendors, and partners.

Manage guest lists and VIP protocols.

Ensure smooth communication among all stakeholders. 9.

Administrative

Support

Maintain event records and vendor databases.

Process purchase requests and vendor payments.

Maintain contracts and documentation.

Track event expenses and budgets.

- Travel & Hospitality

Book flights, hotels, and local transportation.

Arrange accommodation for guests and performers.

Coordinate airport pickups and hospitality services.

Skills Required





Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Event planning and coordination experience.

Vendor management and negotiation skills.

Knowledge of social media platforms and digital marketing.

Photography and videography coordination.

Canva, Microsoft Office, Google Workspace proficiency.

Basic knowledge of Meta Business Suite, Instagram, Facebook, LinkedIn, and YouTube.

Ability to work under pressure and meet deadlines.

Flexible to travel and work on weekends during events.

Preferred

Attributes

Professional appearance and positive attitude.

Strong leadership and problem-solving skills.

Creative mindset with attention to detail.

Excellent negotiation and networking abilities.

Ability to maintain confidentiality.

Passion for organizing events and creating memorable experiences.

Key Performance

Indicators (KPIs)

Successful execution of planned events.

Timely completion of pre-event planning.

Vendor cost optimization.

Social media engagement and follower growth.

Event attendance and participant satisfaction.

Timely completion of executive tasks.

Budget adherence.

Quality of event documentation and reports.

Stakeholder and guest satisfaction.

Brand visibility and promotional effectiveness. Education

UG: Bachelor of Journalism and Mass Communication in Any Specialization, B.A - Bachelor of Arts in Journalism & Mass Communication (Hons) This role is ideal for a energetic professional capable of supporting executive leadership while independently managing high-quality events and strengthening the public presence of The Heart of Jogan, Anantasya foundation and FPA Global through effective planning, coordination, and social media management. Role Details

Role: Media Production & Entertainment - Other

Industry Type: Electrical Equipment

Department: Media Production & Entertainment

Employment Type: Full Time, Permanent

Role Category: Media Production & Entertainment - Other

📌 Event Management Coordinator (Mumbai)
🏢 FPA Global
📍 Mumbai