Octaloop is the company behind India Blockchain Tour and Metamorphosis, India’s premier Blockchain & AI event series. In 2026, we’re taking IBT to 10 cities across India, bringing together government leaders, Fortune 500 companies, founders, investors, developers, exchanges, AI companies, and blockchain protocols. We’re looking for someone who can own both speaker relations and event execution from start to finish.

Your goal is simple: Bring the best people on stage and make every event run flawlessly. You’ll be responsible for identifying, inviting, closing, and managing world-class speakers while ensuring every event delivers an exceptional experience for speakers, sponsors, attendees, and partners.

Responsibilities Event Operations Own end-to-end execution across all IBT cities.

Responsibilities include: Venue coordination

Vendor management

AV coordination

Stage management

Registration setup

Speaker green room management

Sponsor deliverables

Exhibition coordination

Event timelines

Run of show

Volunteer coordination

Team coordination

On-site troubleshooting

VIP management Sponsor Support Venue coordination

Vendor management

AV coordination

Stage management

Registration setup

Speaker green room management

Sponsor deliverables

Exhibition coordination

Event timelines

Run of show

Volunteer coordination

Team coordination

On-site troubleshooting

VIP management Work closely with the Business Development team to ensure every sponsor receives exactly what was promised. Speaking slots

Booth setup

User acquisition campaigns

Branding





Networking sessions

VIP introductions

Fireside chats

Workshops

Product demos Speaker Relations Build and maintain a database of 2,000+ potential speakers across AI, Web3, fintech, government, venture capital, and enterprise.

Identify and invite Ministers, IAS officers, policymakers, regulators, founders, CEOs, investors, researchers, and technology leaders.

Develop personalized outreach campaigns via email, LinkedIn, WhatsApp, and referrals.

Schedule speaker meetings and follow-ups.

Close speakers across all 10 IBT cities.

Negotiate speaking formats, panel participation, fireside chats, and keynote sessions.

Collect bios, headshots, presentations, session titles, and speaker assets.

Coordinate travel, accommodation, visas (if required), and logistics.

Maintain robust long-term relationships with speakers for future editions. Government & Institutional Outreach Build relationships with: Central Ministries, State Governments, Startup Missions. MeitY, IITs, IIMs, Incubators, Universities, Trade bodies

Coordinate protocol requirements for government participation.

Manage official invitations and approvals.

Develop institutional partnerships.

Project Management





Build detailed project plans for every city.

Track deadlines across teams.

Coordinate with Design, Marketing, BD, Operations, Speakers, and Production.

Maintain checklists and SOPs.

Ensure every city is delivered on schedule.

Post Event

Collect speaker feedback.

Prepare post-event reports.

Track attendance.

Update CRM.

Build relationships for future events.

Identify opportunities for continuous improvement.

Ideal Candidate Requirements: 3–6 years of experience in event management, conference production, speaker relations, partnerships, or program management.

Exceptional written and verbal communication skills.

Strong negotiation and relationship-building abilities.

Comfortable speaking with Ministers, CXOs, founders, and investors.

Outstanding project management skills.

Highly organized with excellent attention to detail.

Ability to thrive under pressure and manage multiple deadlines.

Willingness to travel extensively across India. Bonus points if you have experience working with any of these: Government officials, Startup ecosystem, AI companies, Web3 companies, Fintech companies, Venture Capital firms, Large conferences, TEDx, NASSCOM, TiE, Startup Mahakumbh, India Mobile Congress, Global Fintech Fest, IIT or university festivals if you're read this so far, you can skip the linkedin queue and write to the founder directly at anupam (at) octaloop (dot) com with subject line: "Your attention-to-detail event manager is me".

📌 Event Manager - Operations & Speaker Relations (India)
🏢 Octaloop | Organizers of India Blockchain Tour u0026 Metamorphosis
📍 India