About the Role

We are looking for a detail-oriented and organized Billing Executive to manage end-to-end billing operations, ensure timely invoicing, coordinate with clients and internal teams, and maintain accurate billing records. The ideal candidate should have strong analytical skills, a thorough understanding of billing processes, and the ability to work in a fast-paced workplace while ensuring accuracy and compliance.

Key Responsibilities

- Prepare and process customer invoices accurately and within agreed timelines.

- Generate monthly, milestone-based, and service invoices as per contracts and work orders.

- Verify supporting documents such as attendance records, work completion reports, purchase orders, and client approvals before billing.

- Coordinate with operations, HR, finance, and client representatives to resolve billing discrepancies.

- Maintain billing schedules and ensure timely submission of invoices to clients.

- Track invoice acknowledgements, approvals, and payment status.

- Prepare debit notes, credit notes, and invoice revisions whenever required.

- Reconcile billed amounts with contracts, purchase orders, and client requirements.





- Maintain comprehensive billing records and documentation for audits and internal reviews.

- Prepare MIS reports related to billing, outstanding receivables, invoice status, and collections.

- Follow up with clients for pending documentation and invoice approvals.

- Coordinate with the accounts team to support payment reconciliation and collection activities.

- Ensure compliance with GST, e-invoicing, and other statutory billing requirements.

- Identify opportunities to improve billing accuracy, efficiency, and turnaround time.

Required Skills

- Strong knowledge of billing processes and documentation.

- Working knowledge of GST, e-invoicing, and taxation related to invoicing.

- Excellent proficiency in Microsoft Excel (Pivot Tables, Lookups, Power Query, and reporting).

- Experience working with ERP systems such as Tally, SAP, Odoo, Oracle, or similar.

- Strong attention to detail and numerical accuracy.

- Valuable communication and coordination skills.

- Ability to manage multiple client accounts and meet strict deadlines.

- Strong analytical and problem-solving abilities.

📌 Billing Executive (Vadodara)
🏢 Indus Group
📍 Vadodara