We are looking for a detail-oriented and proactive Back Office Executive to manage day-to-day administrative and operational tasks. The ideal candidate should possess strong organizational skills, good communication abilities, and proficiency in Microsoft Excel and ERP software. The role requires coordination with internal teams to ensure smooth business operations and accurate documentation.
Key Responsibilities
- Prepare and maintain quotations, purchase orders, invoices, and delivery documents.
- Coordinate with the sales and purchase teams for order processing.
- Maintain customer, vendor, and inventory records in the ERP system.
- Generate reports using Microsoft Excel and prepare daily MIS.
- Handle email correspondence with customers, suppliers, and internal departments.
- Maintain physical and digital documentation in an organized manner.
- Coordinate courier dispatches and track deliveries.
- Print invoices, labels, and other operational documents.
- Follow up with vendors and customers regarding documentation and order status.
- Support management with data entry, report preparation, and administrative tasks.
- Ensure accuracy and confidentiality of company records.
- Perform any additional tasks assigned by management.
Required Skills
- Excellent knowledge of Microsoft Excel (VLOOKUP, Pivot Tables, Basic Formulas).
- Good communication skills in English and Hindi.
- Solid attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Basic knowledge of ERP NEXT software (preferred).
- Good organizational and time-management skills.
Qualifications
- Graduate in Commerce, Business Administration, or any relevant discipline.
- 1–3 years of experience in a Back Office or Administrative role.
- Freshers with excellent Excel skills and a positive attitude may also apply.
Preferred Qualifications
- Experience in an Electrical, Industrial, or Manufacturing company.
- Knowledge of GST documentation and purchase/sales processes.
- Familiarity with inventory management and office administration.
Key Performance Indicators (KPIs)
- Accuracy in documentation and data entry.
- Timely preparation of quotations and purchase documents.
- Report submission within deadlines.
- Email response time and communication quality.
- ERP data accuracy.
- Document management and record maintenance.
- Coordination effectiveness with internal departments.
- Overall productivity and task completion.
What We Offer
- Professional and growth-oriented work environment.
- Learning and career development opportunities.
- Exposure to ERP systems and business operations.
- Opportunities for internal career advancement.
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits
- Health insurance
- Provident Fund
Work Location: In person
📌 Back Office Executive (Ahmedabad)
🏢 Saraswati Electricals
📍 Ahmedabad
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