Key Responsibilities

1. Canteen Management

- Manage daily canteen operations and ensure uninterrupted food services.

- Monitor food quality, hygiene, and statutory compliance.

- Coordinate with catering vendors regarding menu planning and service improvements.

- Conduct regular inspections and resolve employee feedback and complaints.

- Monitor vendor performance and service quality.

1. Security Management

- Supervise contract security personnel and security operations.

- Ensure effective access control and visitor management.

- Monitor CCTV systems and security compliance.

- Coordinate emergency response activities and incident reporting.

- Ensure implementation of company security policies and procedures.

1. Service Management

- Coordinate administrative support services across the organization.

- Manage AMC (Annual Maintenance Contracts) and service vendors.

- Ensure timely maintenance of office equipment and facilities.

- Monitor service quality and vendor performance.

- Optimize service delivery and cost efficiency.

1. Expat Management

- Coordinate accommodation, transportation, and daily support for expatriates.

- Manage business visa documentation and travel coordination.

- Liaise with internal departments and external agencies for expatriate requirements.

- Support expatriates in day-to-day administrative activities.

- Ensure smooth onboarding and relocation assistance.

1. Housekeeping Management

- Supervise housekeeping operations across offices and common areas.





- Ensure cleanliness, hygiene, and workplace standards.

- Monitor housekeeping manpower and vendor performance.

- Conduct periodic audits and corrective actions.

- Ensure adequate inventory of housekeeping materials.

1. Landscaping Management

- Monitor maintenance of gardens and green spaces.

- Coordinate with landscaping contractors.

- Ensure proper irrigation, plant health, and aesthetic maintenance.

- Plan seasonal plantation and beautification activities.

- Monitor landscaping budgets and maintenance schedules.

1. Business Trip Coordination

- Arrange domestic and international business travel.

- Coordinate hotel bookings, transportation, and travel itineraries.

- Process travel approvals and reimbursements.

- Coordinate with travel agencies and vendors.

- Maintain travel records and documentation.

1. Administration & Vendor Management

- Coordinate with external service providers and contractors.

- Monitor vendor agreements and contract compliance.

- Ensure timely processing of invoices and documentation.

- Support budgeting and cost optimization initiatives.

- Maintain administrative records and reports.

1. MS Office & Documentation

- Prepare MIS reports and management presentations.

- Analyze administrative data using Microsoft Excel.

- Prepare correspondence, reports, and meeting minutes.

- Maintain departmental documentation and records.

- Support management with data analysis and reporting.

📌 Assistant Mnager (Penukonda)
🏢 Hyundai Glovis
📍 Penukonda