- Project coordination Maintain a master list of all ongoing property projects. Track each project’s stage: land acquisition → approvals → design → construction → marketing → sales → handover. Follow up with architects, engineers, contractors, consultants and government authorities. Maintain project timelines and highlight delays to management.
- Approvals & documentation Maintain files for title documents, EC, patta, survey records, planning permissions, building/layout approvals, etc. Coordinate with legal, liaison and approval consultants. Track applications, submissions and pending approvals. Maintain a renewal/expiry calendar for licences and approvals.
- Vendor & consultant coordination Maintain database of contractors, architects, structural engineers, surveyors, lawyers, brokers and other consultants. Obtain quotations and prepare comparison statements. Follow up on work orders, invoices and pending deliverables.
- Management MIS This should be an significant part of the role.

Prepare a weekly management report showing: Project-wise progress Budget vs actual expenditure Approvals pending Construction progress Receivables/payments Sales booked/collected Critical issues requiring management decision

📌 Administrative Coordinator (Chennai)
🏢 Cybele Properties
📍 Chennai