Summary:

This role involves providing comprehensive administrative support, including complex calendar management, travel planning, and coordination of meetings and events. The position requires effective communication with global stakeholders and the ability to manage multiple tasks efficiently.

Responsibilities:

- Complete a broad variety of administrative tasks for the leader, including managing an extremely active and complex calendar of appointments.

- Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem with planned business travel to drive schedule efficiency.

- Schedule and implement Leadership Rhythm of the Business (ROB), including staff meetings, events, and off-sites, including meeting logistics and material preparation.

- Liaise with offices of global stakeholders across multiple time zones for meetings, projects, and events.

- Help drive completion of key deliverables and follow up on outstanding action items.

- Support engineer morale activities, including goodies shortlisting, procurement, and coordination.

- Complete expense reports, maintain schedules, plans, and coordinate team/office events.

- Submit facilities requests, manage alias,



and provide new hire onboarding support.

- Manage space and office hardware and supply needs for the team, including PC refresh and asset management.

- Perform any ad hoc administrative tasks as needed.

- Track timelines by working with regional and global stakeholders.

- Create charts in Excel and PowerPoint presentations.

Requirements:

- 8 years of demonstrated executive, operations, sales/marketing, and/or office administrative experience in a fast-paced environment.

- Experience in supporting a senior leader’s office in a global organization.

Required Skills:

- Complex calendaring experience.

- Robust interpersonal, verbal, and written communication skills.

- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.

- Attention to detail with strong problem-solving and troubleshooting skills.

- Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor.

- Ability to handle confidential information and demonstrate the highest levels of integrity, discretion, and judgment.

#AditiConsulting

26-04165

📌 Administrative Assistant 3 (Bengaluru)
🏢 Aditi Consulting
📍 Bengaluru