We are seeking an experienced Administrative Assistant to support our team with various administrative tasks. The ideal candidate will have strong organizational skills, excellent communication, and the ability to manage multiple responsibilities efficiently.
Responsibilities:
- Onboarding Requests:
Welcome new joiners on their first day, introduce them to their team, mentor, and reporting manager. Assign necessary hardware and provide login credentials. Update reporting structures and ensure inclusion in all relevant distribution lists. Assist new joiners with office facilities and direct them to different departments for a smooth onboarding process.
- Morale and Training Budget:
Allocate and track the morale budget for the team. Organize and execute morale events.
- Hardware & LAB:
Maintain hardware and lab budgets. Order necessary machines, monitors, and laptops for new joiners. Manage asset tracking and allocation. Approve purchase orders for hardware and expedite shipments as required.
- Travel Policy & Entertainment:
Maintain travel data for domestic and international trips, including travel for interviewers and business purposes.
- Calendar Management:
Assist the manager in setting up meetings with different departments.
- Expense Claiming:
Help the team file eligible expenses and educate them on the policies and deadlines for expense claims.
- Vendor Management:
Manage the new vendor onboarding process and maintain the vendor budget.
- Move Management:
Assist the team with moving to different floors, plan and execute the move, coordinate with office assistants and facilities team, track moved assets, and discard old assets. Connect with the IT team for any post-move queries.