The Admin Executive is responsible for overseeing a wide range of administrative and HR support tasks to ensure the efficient functioning of office operations. This includes handling office inventory, supervising housekeeping activities, coordinating with vendors, maintaining documentation, and supporting the HR team in employee-related processes. The role requires a high level of organization, attention to detail, and qualified communication.
Key Responsibilities:
- Oversee daily administrative operations of the office.
- Maintain and organize office files, records, and documentation.
- Monitor inventory levels and ensure timely replenishment of office and pantry supplies.
- Prepare and update inventory reports regularly.
- Coordinate with vendors and suppliers for procurement and service-related requirements.
- Supervise housekeeping staff and ensure cleanliness and hygiene standards are met.
- Support HR in organizing internal events, meetings, and employee engagement activities.
- Ensure timely payment and documentation of utility bills and vendor invoices.
- Coordinate travel bookings and accommodation arrangements for staff and guests.
- Maintain updated records of all third-party vendors and their performance.
- Coordinate servicing and maintenance of all air conditioning units and maintain detailed records of service schedules, repairs, and vendor interactions.