Key Responsibilities
1. Calendar Management
- Manage and maintain the CEO’s calendar, ensuring effective prioritization of meetings, appointments, and commitments.
- Schedule internal and external meetings, including leadership discussions, board meetings, and client interactions.
- Coordinate meeting logistics (venue, agenda, materials, participants).
- Proactively resolve scheduling conflicts and optimize time management.
- Ensure adequate preparation time and alignment with business priorities.
2. Travel Management
- Plan and coordinate domestic and international travel arrangements for the CEO.
- Arrange flights, accommodation, visa requirements, and ground transportation.
- Prepare detailed travel itineraries with meeting schedules, contacts, and logistics.
- Handle last-minute travel changes or emergencies efficiently.
- Ensure cost-effective and compliant travel bookings as per company policies.
3. Expense Management
- Manage and track the CEO’s expense reports, ensuring timely submission and accuracy.
- Verify supporting documents and compliance with company expense policies.
- Coordinate with finance teams for reimbursements and reporting.
- Maintain records and prepare expense summaries when required.
- Monitor budget allocations related to executive expenses.
4. Event Management
- Plan and execute corporate events, leadership meetings, conferences, and offsites involving the CEO.
- Coordinate logistics including venue selection, vendors, catering, travel, and materials.
- Collaborate with internal teams to ensure smooth event execution.
- Manage invitations, RSVPs, and communication with attendees.
- Ensure high-quality stakeholder experience and post-event follow-ups.
5. Visitor Agenda & Management
- Manage all visitor interactions for the CEO’s office, including clients, partners, and internal stakeholders.
- Prepare visitor agendas aligning with business objectives and CEO priorities.
- Coordinate meeting schedules, logistics, and hospitality arra
📌 Executive Assistant to HOD (Pune)
🏢 ENGIE
📍 Pune