Play School Admin-cum-Staff – Job DescriptionPosition: Admin-cum-Staff

Department: Administration & School Operations

Reports To: Principal / Centre Head

Work Location: Virutcham Kidz Castle

Key Responsibilities1. Administration

- Manage day-to-day administrative activities of the play school.
- Maintain student admission records, attendance, fee records and documents.
- Handle parent enquiries regarding admissions, fees, timings and school activities.
- Maintain staff attendance and daily work records.
- Prepare notices, circulars, forms and other school documents.
- Maintain office files and records systematically.
- Coordinate communication with parents through WhatsApp and other approved channels.

2. Student & Classroom Support

- Assist teachers in managing children during classroom and activity sessions.
- Ensure children are safe, comfortable and properly supervised.
- Support teachers during Montessori activities, art & craft, rhymes, storytelling and physical activities.
- Help maintain discipline and a positive learning environment.
- Assist with student arrival and dispersal procedures.
- Support children during snack, toilet and other routine activities when required.

3. Parent Coordination

- Receive parents and visitors courteously.
- Respond to routine parent queries professionally.
- Coordinate parent meetings and school events.
- Communicate significant announcements and reminders to parents.
- Escalate complaints or sensitive matters to the Principal/Centre Head.

4. School Operations

- Ensure classrooms and common areas are clean, organised and ready for use.
- Check availability of teaching materials, stationery and activity resources.




- Maintain records of school materials and requirements.
- Coordinate with housekeeping and support staff.
- Assist in organising celebrations, annual day, competitions, workshops and special activities.

5. Child Safety & Care

- Follow all school safety and child-protection procedures.
- Ensure children are handed over only to authorised persons.
- Immediately report accidents, injuries or unusual incidents to the Centre Head.
- Maintain confidentiality regarding children, parents and school information.

6. Additional Responsibilities

- Assist in admission counselling and enquiry follow-ups.
- Support basic social media/content requirements when assigned.
- Assist in preparing activity materials and classroom resources.
- Take responsibility for assigned tasks and complete them within the given timeline.
- Perform other reasonable duties assigned by the Principal/Centre Head.
- Required Skills & QualificationsMinimum 12th standard / Graduate preferred.
- Good communication skills in English and Tamil.
- Basic computer knowledge: MS Word, Excel, WhatsApp, email and online documentation.
- Friendly and patient attitude towards young children.
- Good organisational and multitasking skills.
- Ability to communicate professionally with parents.
- Previous experience in a play school, kindergarten, school office or childcare environment is preferred.
- Personal QualitiesResponsible and punctual
- Pleasant and child-friendly personality
- Well-organised and disciplined
- Good team player
- Patient and adaptable
- Professional appearance and behaviour
- Willingness to take initiative
- Ability to handle multiple responsibilities

📌 Play School Administrator (Chennai)
🏢 Virutcham Institution for Learning Private
📍 Chennai