Receptionist / Front Office Executive – Interior Design Firm

1. Client Reception & Coordination

- Welcome clients and visitors professionally.

- Understand the client's basic requirement and connect them with the appropriate designer/project manager.

- Schedule client meetings, site visits, and design discussions.

- Coordinate appointments between clients, designers, project managers, and vendors.

- Maintain client contact details and meeting records.

- Follow up with clients regarding meetings, selections, and pending information.

2. Quotations & Commercial Coordination

- Prepare quotations based on details provided by the designer/project manager.

- Collect product rates from vendors and suppliers.

- Prepare material/product-wise quotation sheets.

- Update quotations whenever there are changes in quantity, design, material, or specifications.

- Send quotations to clients through email/WhatsApp.

- Follow up with clients regarding quotation approval.

- Maintain records of quotations sent, approved, pending, and revised.

- Coordinate with the accounts team regarding advance payments and pending payments.

3. Design & Material Coordination

- Maintain records of client selections such as lights, furniture, tiles, sanitaryware, fabrics, wallpapers, etc.

- Share product catalogues, images, specifications,



and rates with clients when instructed by the designer.

- Coordinate with designers for pending selections.

- Maintain a proper record of approved and pending materials.

- Ensure client selections are communicated to the concerned team.

4. Vendor & Supplier Coordination

- Contact vendors for product availability, pricing, lead time, and delivery status.

- Request quotations from suppliers.

- Maintain updated vendor and supplier contact lists.

- Coordinate material deliveries with the project/site team.

- Follow up on pending orders and deliveries.

5. Project Support

- Maintain project-wise files and documents.

- Keep track of key project information, approvals, and client communications.

- Coordinate between office, design team, site team, vendors, and clients.

- Assist the project manager with follow-ups and documentation.

- Maintain records of project-related communications and commitments.

6. Reception & Office Administration

- Answer and direct phone calls.

- Handle incoming and outgoing emails and WhatsApp communication.

- Maintain the reception and client meeting area.

- Receive documents, samples, and material deliveries.

- Maintain office stationery and basic supplies.

- Handle scanning, printing, filing, and documentation.

📌 Receptionist / Front Office Executive (Bengaluru)
🏢 Adorn Spazio
📍 Bengaluru