Summary Support GMA leader s by independently be responsible of managing complex administrative and organizational assignments Responsible for the planning and execution specific project activities related to respective GMA function such coordinating collating functional information data report change management support activities financial reporting activities and functional tools management Responsible for managing end to end departmental Purchase Order requisitions for specific site i e all activities related to supplier record Shopping Cart Good Receipt and Purchase Order invoicing etc In addition perform varied administrative support to GMA department as per requests with ability to multitask using independent analysis of situations and judgment About the Role Administrative Project Coordinator Location - Hyderabad LI Hybrid About the Role Support GMA leader s by independently be responsible of managing complex administrative and organizational assignments Responsible for the planning and execution specific project activities related to respective GMA function such coordinating collating functional information data report change management support activities financial reporting activities and functional tools management Responsible for managing end to end departmental Purchase Order requisitions for specific site i e all activities related to supplier record Shopping Cart Good Receipt and Purchase Order invoicing etc In addition perform varied administrative support to GMA department as per requests with ability to multitask using independent analysis of situations and judgment Key Responsibilities Proficient in coordinating managing and interpreting specific functional information and update requested by functional leaders e g requesting tracking verifying reconciling functional update and information Independent administrative and organizational assignments including creation and follow up on preparing meetings presentations scheduling event planning Proactively support preparation of team meeting agenda and follow-up on key action items Support leader in specific operational activities such simple budget activities timecard org chart Runs specific functional initiatives such maintaining functional Social Media Tools monitors needs to adapt content independently drives agreement process with respective members and continuously updates expands improves these tools Support hiring process of functional GMA associates set-up interviews with candidates support talent sessions consolidate feedback and support on-boarding process of current hires Point of contact for cross GMA functional administrative activities Supports the team and associates from outside the team on services that are specific to the department Support functional communication and sharing platforms including co-ordination and management of communication and information sharing initiatives including newsletter templates regular updates etc Supports the team with setting up regular meetings townhalls and face-to-face events Deals with technical set-up of meetings Commitment to Diversity Inclusion We are committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve Essential Requirements Successful experience as Administrative Expert and other project coordination activities Well-organized excellent time management with respect to priorities and self-management Strong prioritization skills Strong interpersonal skills and advanced team player with demonstrated ability to build collaborative relationships Ability to work in a global team environment meet timelines and work independently Strong verbal and written communication and interpersonal skills Desirable Requirements Excellent written and oral English skills are required Additional language skills advantageous Ability to collaborate with global colleagues Why Novartis Our purpose is to reimagine medicine to improve and extend people s lives and our vision is to become the most valued and trusted medicines company in the world How can we achieve this With our people It is our associates that drive us each day to reach our ambitions Be a part of this mission and join us Learn more here https www novartis com about strategy people-and-culture You ll receive You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook https www novartis com careers benefits-rewards Commitment to Diversity and Inclusion Novartis is committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve Join our Novartis Network If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities join the Novartis Network here https talentnetwork novartis com network Why Novartis Helping people with disease and their families takes more than innovative science It takes a community of smart passionate people like you Collaborating supporting and inspiring each other Combining to achieve breakthroughs that change patients lives Ready to create a brighter future together https www novartis com about strategy people-and-culture Join our Novartis Network Not the right Novartis role for you Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up https talentnetwork novartis com network Benefits and Rewards Read our handbook to learn about all the ways we ll help you thrive personally and professionally https www novartis com careers benefits-rewards Division Development Business Unit Universal Hierarchy Node Location India Site Hyderabad Office Company Legal Entity IN10 FCRS IN010 Novartis Healthcare Private Limited Functional Area Research Development Job Type Full time Employment Type Regular Shift Work No Accessibility and accommodation Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities If because of a medical condition or disability you need a reasonable accommodation for any part of the recruitment process or in order to perform the essential functions of a position please send an e-mail to email protected and let us know the nature of your request and your contact information Please include the job requisition number in your message Novartis is committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve