At EY you ll have the chance to build a career as unique as you are with the global scale support inclusive culture and technology to become the best version of you And we re counting on your unique voice and perspective to help EY become even better too Join us and build an exceptional experience for yourself and a better working world for all The opportunity Executive Assistant EA services are offered by the EA COE within the MBA service function Global Delivery Services The objective of this role is to oversee and manage the provision of Executive Assistant support administrative and secretarial services to allocated senior executives from a GDS location The Senior Associate is required to lead a team of Executive Assistants working in a remote team environment to deliver EA support to their allocated Executives Partners and Directors Core EA deliverables include diary management travel management event and meeting management expense management and processing client relationship management and support email management CRM data management expense management timesheet management tool support and any other general EA support requirements that may arise on an as needs basis The Senior Associate also will be managing some PPED s too and ensure the above requests are taken care of He she should be willing to step in to ensure effective delivery of this support to customers as required and to work in time zones suitable to the provision of this support to the client base The Senior Associate will work closely and in collaboration with the onshore GDS Liaison Coordinator to ensure that all EA team members are appropriately skilled and able to meet the expectations of their allocated executives Your key responsibilities The primary responsibility of this position is to work in a team environment to oversee and ensure the effective delivery of high-quality Executive Assistant EA support to identified allocated executives within the bounds of agreed and documented service levels as regards scope quality and timeliness The Senior Associate will have responsibility for the effective delivery of EA support by him her as well as the team including but not limited to the following core EA tasks Meetings Events and Diary Management - manage internal and external appointments Team meetings client meetings events videoconferences and online meetings inclusive of both Outlook calendar logistics and the coordination of all associated facilities equipment catering agendas and the associated liaison with internal and external attendees and their respective EAs Travel Management - working with the relevant travel provider tools and services manage all aspects of travel as required directed by each executive including booking and approvals passport and visas costs and itineraries all per EY policy Email Management - screening actioning alerting filing and deletion of email correspondence as required directed by each executive Client Relationship Management - coordinating client visits events mailing lists and marketing data establishing and maintaining relationships with relevant clients and their respective EAs as required directed by each executive CRM System Management - supporting executives with pipeline management opportunity administration and reporting and contact and activity administration within the CRM Interaction systems per EY and service line policy Expense Management - collation and processing of all reimbursable expenses on behalf of allocated executives reconciliation and provision of required information Timesheets - collate and enter weekly timesheet information as required directed by each executive Other general administrative support - as required directed by each executive including but not limited to recording meeting minutes and actions maintaining project information recording learning CPE hours EY tool support and administration data capture processing and administration of business information transcription of recorded meetings ad-hoc service line specific tasks etc Skills and attributes for success The role requires someone who can manage several concurrent activities with strong multi-tasking prioritization organizational and time management skills Administration and organization Enjoys problem solving Able to prioritize effectively Extremely organized and enjoys administration Strong network coordination skills Comfortable using IT database systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Very good understanding of business functions and operations Must be able to work virtually and independently Demonstrated ability in project planning management Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Personal attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter who can manage with minimal direction Able to interact with senior management Proficient in MS Office Word Excel PowerPoint and fair knowledge of MS Outlook and Lync To qualify for the role you must have Bachelor s degree or equivalent Good command over English written spoken is mandatory Ideally you ll also have Min 6 to 8 years of work experience of which at least 3 years in a supervisory role At least a year of experience working in a team environment handling virtual secretarial services is preferred Open to work in shifts What we offer EY Global Delivery Services GDS is a dynamic and truly global delivery network We work across six locations - Argentina China India the Philippines Poland and the UK - and with teams from all EY service lines geographies and sectors playing a vital role in the delivery of the EY growth strategy From accountants to coders to advisory consultants we offer a wide variety of fulfilling career opportunities that span all business disciplines In GDS you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe We ll introduce you to an ever-expanding ecosystem of people learning skills and insights that will stay with you throughout your career Continuous learning You ll develop the mindset and skills to navigate whatever comes next Success as defined by you We ll provide the tools and flexibility so you can make a meaningful impact your way Transformative leadership We ll give you the insights coaching and confidence to be the leader the world needs Diverse and inclusive culture You ll be embraced for who you are and empowered to use your voice to help others find theirs EY Building a better working world EY exists to build a better working world helping to create long-term value for clients people and society and build trust in the capital markets Enabled by data and technology diverse EY teams in over 150 countries provide trust through assurance and help clients grow transform and operate Working across assurance consulting law strategy tax and transactions EY teams ask better questions to find current answers for the complex issues facing our world today

📌 Cbs-aws-ssr-ea Coe-senior Associate-executive Assistant (Bengaluru)
🏢 EY
📍 Bengaluru