Role & responsibilities

Job Title: Lead - Administration

Experience: 10+ Years

Reporting To: Senior Manager - HR

Job Summary

The Administration Lead is responsible for managing the day-to-day administrative operations of the manufacturing site to ensure a safe, efficient, and well-maintained workplace. This role oversees facility management, security, housekeeping, transportation, canteen operations, vendor management, statutory compliance related to administration, and general employee support services.

Key Responsibilities

Facility & Infrastructure Management

- Manage the overall administration of the manufacturing site, including office

buildings, common areas, utilities, and employee facilities. Position Lead - Administration Reports to Sr Manager - HR Sector Process Automation Location Chennai, India

We employ approximately 10,000 people in over 50 countries around the world, find out more about here:

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- Ensure preventive maintenance and upkeep of infrastructure, furniture, office equipment, and administrative assets.

- Coordinate repairs, renovations, and infrastructure improvement projects.

Vendor & Contract Management

- Identify, onboard, and manage vendors for housekeeping, security, transportation, canteen, pest control, waste management, landscaping, and facility maintenance.

- Negotiate contracts, monitor service quality, and ensure compliance with service level agreements (SLAs).

- Evaluate vendor performance and drive continuous improvement.

Security & Safety Coordination

- Oversee plant security operations,



visitor management, access control, and surveillance systems.

- Coordinate with EHS and Security teams to support emergency preparedness and incident response.

- Ensure administrative support for statutory inspections and audits.

Employee Services

- Manage transportation, canteen, accommodation (where applicable), guest house, and employee welfare facilities.

- Ensure employee amenities are maintained to high standards.

- Address employee concerns related to administrative services promptly.

Asset & Inventory Management

- Maintain records of administrative assets, office equipment, and consumables.

- Monitor inventory levels and coordinate procurement of office supplies and administrative materials.

- Ensure proper asset tracking and disposal processes.

Budget & Cost Management

- Monitor administrative expenses and identify opportunities for cost optimization.

- Review invoices, verify vendor bills, and ensure timely payment processing.

Compliance & Documentation

- Ensure compliance with applicable statutory and regulatory requirements related to facility management and administration.

- Maintain records, contracts, licenses, permits, and documentation required for audits.

- Support internal and external audits by providing administrative documentation.

Qualifications

- Any Graduate/ Post Graduate

- Experience

- 10-12 years of experience in administration, facilities management, or plant administration.

- Minimum 23 years in a supervisory role within a manufacturing workplace.

📌 Administration Manager (Ponneri)
🏢 Layam
📍 Ponneri