Position Overview: A Receptionist serves as the first point of contact for visitors, clients, and employees, managing front desk operations and providing administrative support to ensure smooth daily business operations.

Key Responsibilities:

Greeting and directing visitors, clients, and guests in a professional and welcoming manner. Managing the reception area to maintain a positive first impression of the organization.

Answering, screening, and routing incoming phone calls to appropriate departments or individuals. Taking accurate messages and providing information to callers when needed.

Managing scheduling and coordination of conference rooms and meeting spaces. Setting up meeting rooms with required equipment and refreshments as needed.

Handling incoming and outgoing mail, packages, and courier services. Sorting and distributing correspondence to appropriate recipients.

Maintaining visitor logs and issuing visitor badges in accordance with security protocols. Ensuring all visitors sign in and out properly.





Providing general administrative support including data entry, filing, photocopying, scanning, and document preparation. Maintaining organized filing systems for front office operations.

Managing office supplies inventory for the reception area and common spaces. Placing orders and coordinating with vendors as needed.

Required Qualifications:

High school diploma or equivalent; associate degree or relevant certification preferred

1-2 years of receptionist or customer service experience

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Excellent verbal and written communication skills

Robust organizational and multitasking abilities

Professional appearance and demeanor

Preferred Skills:

Experience with multi-line phone systems

Familiarity with visitor management systems

Bilingual capabilities (depending on location)

Knowledge of office equipment (printers, copiers, scanners)

📌 Front Office Executive (Navi Mumbai)
🏢 Jones Lang Lasalle Property Consultants
📍 Navi Mumbai