Accounts Payable Specialist - Mumbai

Location: Mumbai, Maharashtra
Department: Finance / Operations
Employment Type: Full-time
Experience Required: 2-4 Years (SAP Mandatory)
Office Type: In office / Hybrid

Position Overview

We are seeking a detail-oriented and proactive Operations & SAP Executive to manage end-to-end vendor operations, procurement workflows, invoice processing, and employee reimbursement functions. In this role, you will act as a critical liaison between internal departments and external vendors, maintaining accurate tracking systems, processing transactions in SAP, and ensuring operational compliance with internal financial policies.

Key ResponsibilitiesVendor Management & User Coordination

- Point of Contact: Serve as the primary liaison between external vendors and internal cross-functional teams for operational queries.
- Vendor Onboarding: Coordinate end-to-end vendor onboarding processes, ensuring full compliance with tax, banking, and documentation requirements.
- Relationship Management: Maintain proactive communication with vendors to resolve payment, invoice, or PO-related discrepancies promptly.

Procurement & SAP Operations

- PR & PO Creation: Generate and process Purchase Requisitions (PR) and Purchase Orders (PO) accurately in SAP as well as internal workflow platforms.
- Scope & Approval Verification: Verify scope of work, departmental approvals, and budget allocations prior to issuing official POs.
- System Maintenance: Ensure all procurement entries, item masters, and vendor records within SAP reflect up-to-date data.

Invoice Processing & Tracker Management

- Invoice Processing: Receive, audit, and process high-volume vendor invoices against active POs and delivery/service sign-offs.
- Tracker Management: Maintain meticulous,



real-time Excel/system trackers to record invoice status, approval stages, and payment dates.
- Accounts Payable Coordination: Collaborate closely with Finance and Accounts Payable teams to ensure adherence to payment cycles and avoid delays.

Employee Reimbursements & Advances

- Reimbursement Auditing: Review and process employee expense reimbursement requests and travel claims in compliance with company policy.
- Advance Management: Handle petty cash and employee advance requests, tracking settlements and verifying supporting documents/receipts.

Qualifications & Key Requirements

- Experience: 2 to 4 years of hands-on experience in procurement support, finance operations, vendor management, or accounts payable.
- SAP Proficiency: Direct operational experience with SAP (specifically MM/FI modules) is MANDATORY.
- Technical Skills: Strong working proficiency in MS Excel (VLOOKUP, Pivot Tables, tracker maintenance) and internal ticket management systems.
- Detail Orientation: High accuracy in numerical data entry, document verification, and maintain ledger/tracker consistency.
- Communication: Excellent written and verbal communication skills for effective coordination across internal departments and external vendors.
- Time Management: Ability to prioritize tasks, meet tight payment and processing schedules, and handle operational follow-ups independently.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

📌 Paytm - Accounts Payable Specialist - Mumbai
🏢 Paytm
📍 Mumbai